Job Summary
We are a small but growing truck and heavy equipment repair company seeking a dynamic and highly organized Office Manager/Bookkeeper to join our team. In this vital role, you will oversee daily office operations, manage administrative tasks, perform bookkeeping responsibilities, and handle purchasing needs to ensure smooth and efficient business functions. Your proactive approach, exceptional organizational skills, and ability to juggle multiple priorities will contribute significantly to your success. This position offers an exciting growth opportunity for a motivated individual who thrives in a fast-paced environment and enjoys supporting office administration, customer requests and in-house job requirements.
Responsibilities
- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing excellent customer service with professional phone etiquette
- Oversee office management tasks such as filing, data entry, calendar management, and maintaining office supplies and equipment
- Handle bookkeeping duties using Sage 50 Accounting or similar accounting software, including inventory, invoicing, expense tracking, bank reconciliations, and financial record keeping
- Support administrative functions such as proofreading documents, managing correspondence, and organizing meetings or appointments with effective calendar management
- Assist with clerical tasks like typing reports, maintaining organized filing systems (both physical and digital), and ensuring data accuracy
- Provide customer and in-house technician support by addressing inquiries and purchase requests promptly and professionally while maintaining positive relationships with clients and vendors
- Coordinate personal assistant responsibilities as needed, including scheduling appointments and managing time-sensitive tasks
Qualifications
- Proven experience in office management or administrative roles with strong organizational skills
- Proficiency in business management software (Sage 50, QuickBooks, or similar), Microsoft Office (Word, Excel, Outlook), and general computer literacy
- Prior experience with bookkeeping and financial record keeping is highly desirable
- Excellent customer service skills and professional phone etiquette
- Strong typing skills with attention to detail for proofreading and data entry tasks
- Experience working in an automotive or construction related business is advantageous but not required
- Ability to multitask efficiently while demonstrating excellent time management skills
Join us to play a pivotal role in and to grow with our organization.
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Work Location: In person
