Position Type:
Other/Main Office and Board Coordinator
Date Posted:
8/5/2026
Location:
District
Main Office & Board Coordinator
Reports To: Executive Director
Classification : 260 days
Compensation: $56,500-$62,175 (benefits eligible)
Position Summary
As a primary point of contact for the school, this individual ensures effective executive operations, professional stakeholder engagement, and board governance in alignment with the school's classical education mission.
Key Responsibilities
Executive & General Administrative Support
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Public Relations: Maintain a professional image in person, via email, and over the phone as the initial resource for students, staff, and parents
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Building Access: Greet visitors, enforce building access policies, and maintain the school guest/student sign-in system.
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Information Management: Organize and maintain confidential files (personnel, strategic plans, legal) and handle incoming mail and deliveries.
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Communications: Edit reports, correspondence, and presentations; take and relay messages; and support stakeholder engagement.
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Operational Support: Oversee office machinery (copy machine, postage meter, phones) and manage the procurement of general office supplies.
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Food Service Reporting: report monthly food service meal counts through CLiCS.
Board Clerk Responsibilities
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Meeting Compliance: Coordinate and publish meeting schedules, agendas, and public notices in compliance with Minnesota Open Meeting Law.
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Records Management: Securely archive official governance records, including bylaws, policies, and resolutions.
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Governance Support: Assist the Board Chair and Executive Director in compiling board packets and tracking governance items.
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Logistics & Onboarding: Manage venue setup and technology for board meetings and facilitate the onboarding and compliance training for new members.
Project & Process Coordination
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Strategic Tracking: Assist in tracking strategic plan initiatives and provide logistical support for milestone reporting.
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Data Organization: Collect and organize data for state reports, annual reviews, accreditation visits, and authorizer submissions.
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MARRS Reporting: serve as back-up for school-wide MARRS reporting.
Requirements & Skills
Education & Experience
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Degree: Bachelor's Degree in General Education or a related field preferred; High School Diploma required.
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Experience: Proven experience in executive support, office administration, or school operations.
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Technical Proficiency: Expert knowledge of Google Workspace (Docs, Sheets, Calendar, Drive), Microsoft Office, and database management. Experience with MARRS preferred.
Essential Skills
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Communication: Outstanding verbal and written communication skills with a professional personal presentation.
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Governance Knowledge: Knowledge of Open Meeting Law, Robert's Rules of Order, and Minnesota board governance (preferred).
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Discretion: Ability to manage confidential information, including personnel and legal documents, with high professionalism.
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Organization: Strong project management skills with meticulous attention to detail.
Personal Qualities & Working Conditions
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Mission Commitment: Dedicated to St. Croix Prep's mission of academic rigor, character, and leadership.
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Professionalism: Grace under pressure, high emotional intelligence, and a proactive, service-oriented attitude.
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Environment: Work is primarily indoors and involves continuous interaction with students, staff, and parents.
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Physical Demands: Requires regular use of office equipment and occasional physical activity related to meeting setup (lifting/carrying items).
