Position Summary:
The Purchasing Agent will assist with supply chain management and implementation of purchasing objectives. The role supports the development and ongoing management of assets comprised of Hospitality and Multi-Family residential developments. Reporting to the Senior Director of Procurement, the role supports in-house design, design consultants.
The Purchasing Agent is responsible for bidding, purchasing, and expediting major projects as assigned so that all FF&E is available at the construction start date.
Responsibilities:
- Responsible for obtaining FF&E quotations, warehousing and installation bids for items as specified by the approved project budget.
- Responsible for negotiating price, lead-time and payment terms.
- Responsible for obtaining scoped/specified items within budget.
- Responsible for cost analysis, purchasing and delivery of all products within an approved budget.
- Management of an effective project purchasing process to ensure that requirements are procured and delivered within required time lines.
- Effectively manage multiple complex projects with limited supervision.
- Process all requisitions and purchase orders.
- Responsible for processing deposits, pro-forma invoices and payments for Net 30 invoice by documenting FF&E receipts.
- Responsible for managing and issuing weekly 'Expediting Reports'.
- Initiate change orders to purchase orders, generate purchase orders for property level commitments as part of Capital Purchase Plans and other FF&E projects, as required.
- Responsible for coordinating shop drawings, submittals and finish approvals with designer and manufacturers
- Handle and resolve vendor disputes
- Coordinate buyout and deliveries with Project Manager based on renovation/construction schedules
- Responsible for project procurement management and budget close out
- Other duties as assigned
