Job Summary
We are seeking a detail-oriented Front Desk Receptionist and Administrative Assistant to join our dynamic team. In this pivotal role, you will be the first point of contact for property management and brokerage clients and tenants, ensuring a welcoming and professional environment. You will manage a variety of administrative tasks, support office operations, and assist with client communication to help our organization run smoothly and efficiently. Your proactive attitude and excellent organizational skills will contribute significantly to our team’s success.
Responsibilities
- Greet visitors warmly, answer multi-line phone systems, and direct calls with professionalism and courtesy
- Manage front desk operations, including dispatching maintenance service requests, handling inquiries, and relaying information to staff
- Perform clerical duties such as data entry, word processing, proofreading, and maintaining organized files
- Support office management by coordinating appointments, scheduling meetings, and managing property calendars
- Assist with client communication through email correspondence and phone reception, ensuring clear and courteous interactions
- Handle office supplies inventory, order necessary materials, and maintain a tidy reception area
- Provide general administrative support to team members, including typing documents, preparing reports, and supporting special projects
Requirements
- Proven experience in office management or administrative roles with strong clerical skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy
- Excellent phone etiquette with experience answering multi-line phone systems and providing customer support
- Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Previous office experience involving Customer Relation Management (CRM) or Property Management System (PMS) software for data entry and record keeping
- Personal assistant or front desk experience in a real-estate office or property management company is a plus
- Demonstrated ability to handle confidential information discreetly while maintaining professionalism
Pay: $18.00 - $22.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
Work Location: In person
