Are you an experienced Accounts Payable professional who enjoys working in a collaborative, family-owned business environment? Our client, a growing and well-established company in the Philadelphia suburbs, is seeking an Accounts Payable Specialist to join their accounting team.
This is an excellent opportunity for someone who thrives in a hands-on role, enjoys managing multiple entities, and wants direct exposure to company leadership. Reporting to the Controller, you'll play a critical role in maintaining the accuracy and efficiency of the organization's payables process.
What You'll Be Doing
Own the Accounts Payable Process
- Manage full-cycle accounts payable activities from invoice receipt through payment processing.
- Review, code, and enter vendor invoices while ensuring proper approvals are obtained.
- Process vendor payments accurately and on schedule.
- Handle employee expense reports, credit card transactions, and travel & entertainment expenses.
Maintain Accurate Financial Records
- Ensure invoices, payment records, and supporting documentation are organized and audit-ready.
- Record transactions accurately across multiple companies and bank accounts.
- Assist with annual 1099 preparation and reporting requirements.
Vendor Relations & Account Reconciliations
- Reconcile vendor statements and investigate discrepancies.
- Respond to vendor inquiries and resolve payment issues in a timely manner.
- Monitor outstanding items and maintain positive vendor relationships.
Support Process Improvement
- Identify opportunities to enhance accounts payable workflows and strengthen internal controls.
- Assist with initiatives that improve efficiency, accuracy, and reporting capabilities.
- Collaborate with accounting leadership on special projects and additional responsibilities as needed.
What We're Looking For
- 3+ years of full-cycle Accounts Payable experience
- Strong working knowledge of QuickBooks Online required
- Experience managing payables across multiple entities, business units, or bank accounts
- Ability to process and reconcile high volumes of credit card transactions
- Advanced Excel skills, including VLOOKUP/XLOOKUP, Pivot Tables, and SUMIF formulas
- Solid understanding of accounting terminology and basic accounting principles
- Strong attention to detail and organizational skills
- Ability to prioritize competing deadlines and work independently
Pay: $55,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Work Location: In person
