About Us
We are a manufacturer and distributor of precision sample preparation and analysis equipment, serving technical and industrial markets, globally, for over 53 years. With a close-knit team of 10 employees, we operate in a highly specialized and detail-driven industry where accuracy, responsiveness, and operational excellence matter.
As we continue to fine tune our performance and operational excellence, we have an opening for: Manager – Accounting & Administrative Services.
This position will serve as the operational and financial backbone of the organization.
Position Overview
This is a hands-on role responsible for:
- Bookkeeping & general accounting
- Cash management
- HR administration
- Contract & insurance review
- Reporting & financial analysis
- Process development and operational improvement
In a small, agile company, this role is critical. You will work directly with leadership and have meaningful influence on systems, structure, and operational success.
Key Responsibilities
Financial & Accounting Management
- Manage Accounts Receivable & Accounts Payable
- Perform bank reconciliations
- Maintain the General Ledger
- Lead month-end and year-end close
- Prepare and file 1099s
- Conduct financial analysis for major asset acquisitions
- Manage LIFO inventory accounting
- Oversee non-inventory purchases
- Maintain banking relationships
- Support cash flow management
Reporting & Business Analysis
- Prepare daily, weekly, and monthly operational reports
- Generate and reconcile monthly and annual financial statements
- Provide financial insights to support decision making
- Manage customer credit worthiness process
Human Resources & Administrative Oversight
- Perform employee onboarding
- Manage employee benefits administration
- Review insurance packages and renewals
- Maintain policies and procedures
- Review contracts and agreements
Role Evolution
This is not a static position.
You will help:
- Define and refine the scope of the role
- Improve and document operating procedures
- Identify efficiencies in accounting and administration
- Streamline workflows
- Fine tune internal processes
We are looking for someone with a contemporary skillset who will increase operational speed and effect timely execution of daily and monthly accounting and administrative activities.
Qualifications
Required:
- Strong bookkeeping and general accounting knowledge
- Experience with month-end close processes
- Proficiency in Microsoft Excel, Outlook, and Word
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- Ability to manage multiple priorities in a small-company environment
Preferred:
- Experience in distribution, inventory accounting, or equipment sales
- Familiarity with ERP or CRM systems
- HR administration experience
- Experience with LIFO accounting
Ideal Candidate
You are:
- Detail-oriented and analytical
- Comfortable wearing multiple hats
- Self-directed and dependable
- Discreet with confidential information
- Motivated by building streamlined, efficient and accurate workflows
In a 10-person organization, every team member matters. This role carries visibility, responsibility, and impact.
Pay: $30.00 - $35.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- Please list any formal bookkeeping and accounting training you have completed.
- How many years of hands on bookkeeping and accounting do you have (please list the industry and size of business you performed this work for)?
- Please identify your proficiency/experience (Beginner, Intermediate, Advanced / # of Years) using accounting/ERP/or similar software systems.
- What is your desired salary?
Work Location: In person
