We are seeking a detail-oriented and highly organized AP / AR Clerk to manage both accounts payable and accounts receivable functions. This role will be responsible for processing invoices, reconciling accounts, applying and collecting payments, and ensuring the accuracy and timeliness of all financial transactions. Must have a great work ethic and a positive attitude.
Job Responsibilities:
Accounts Payable (AP)
- Review, verify, and match invoices with purchase orders and receiving documents.
- Ensure invoices have proper approval and are coded to the correct general ledger accounts.
- Process payments via check, ACH, and wire transfers according to terms and company policy.
- Reconcile vendor statements and resolve any discrepancies.
- Maintain organized AP files and documentation in accordance with company policies and accepted accounting practices.
- Monitor accounts to ensure timely vendor payments and avoid late fees.
- Assist with month-end closing activities, including accruals and reconciliations.
General & Cross-Functional Duties :
- Maintain accurate and up-to-date records for all AP transactions.
- Follow up on vendor inquiries.
- Prepare reports on AP / AR status, aging, and cash flow for management
- Assist with audits by providing requested documentation.
- Recommend process improvements to increase efficiency in AP / AR workflows.
- Support other accounting team members and perform additional duties as assigned.
- Accounts Receivable (AR);
- Generate and send accurate customer invoices in a timely manner.
- Apply daily incoming payments (lockbox, ACH, credit card, and wires) to customer accounts
- Research and resolve short / overpayments and billing discrepancies.
- Contact customers via phone, email, and / or portals to follow up on outstanding balances and resolve payment delays.
- Document all collection efforts and account activity in weekly AR reports for management review.
- Monitor customer accounts for delinquencies and initiate consistent follow-up to reduce aging balances.
- Process credit card payments promptly and accurately.
- Prepare and send monthly customer statements (email or mail) by the 5th of each month.
Job Requirements:
- The ideal candidate will have experience handling both AP and AR functions, excellent communication skills, highly organized and strong problem-solving abilities.
- 3+ years of combined AP and AR experience.
- Strong attention to detail and accuracy in data entry and reconciliation
- Effective written and verbal communication skills
- Ability to handle multiple priorities and meet deadlines
- Demonstrated problem-solving and research skills
- Commitment to confidentiality and integrity in handling financial data
- Detail oriented skills with strong organizational and multitasking skills
- Fast learner that is open to change and able to handle demanding environment
- All applicants must be authorized to work in the USA
- All applicants must have the ability to pass pre-employment testing to include background checks, drug test, and valid driver’s license.
Job Type: Full-time
Pay: $17.00 - $18.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Ability to commute/relocate:
- Raleigh, NC 27609: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):
- What is a purchase order?
Education:
- High school or equivalent (Preferred)
Work Location: In person
