Job Summary
We are seeking a detail-oriented Operations & Accounting Coordinator to join our growing team in Phoenix. This position is ideal for someone with experience in accounts receivable, accounts payable, bookkeeping, or general accounting who enjoys working in an office environment.
The role will primarily support accounts receivable, billing, payroll administration, accounting operations, financial recordkeeping, and related administrative functions.
The ideal candidate is highly organized, comfortable working with accounting systems and Microsoft Excel, and takes pride in producing accurate and timely work.
Key Responsibilities
- Review billing information for completeness and accuracy before generating customer invoices.
- Generate accounts receivable invoices and maintain supporting documentation.
- Review customer payment notifications and correspondence, document payment commitments, and update account notes within the company system.
- Assist with general accounting functions, including account reconciliations and financial recordkeeping.
- Enter employee timecards and payroll-related information into the company system.
- Prepare Excel spreadsheets and upload files for workers’ compensation reporting and other accounting processes.
- Research and resolve billing, payment, and accounting discrepancies.
- Maintain organized accounting records and supporting documentation.
- Provide support for month-end accounting tasks and financial reporting as assigned.
- Provide administrative and accounting support to other departments as business needs require.
- Perform additional accounting and office-related duties as assigned.
Required Qualifications
- Two or more years of experience in accounts receivable, accounts payable, bookkeeping, general accounting, or accounting administration.
- Working knowledge of basic accounting principles and financial recordkeeping.
- High attention to detail and accuracy in data entry.
- Proficiency in Microsoft Excel, including sorting, filtering, and basic formulas.
- Experience working with accounting software, ERP systems, or other financial systems.
- Strong organizational and time-management skills.
- Ability to prioritize multiple responsibilities and meet recurring deadlines.
- Professional written and verbal communication skills.
- Dependable attendance and a strong work ethic.
Preferred Qualifications
- Experience with generating accounts receivable invoices and reconciling billing information.
- Experience with accounts payable processing, bank reconciliations, or account reconciliations.
- Working knowledge of payroll and accounting terminology.
- Experience in the staffing, construction, or service industries.
- Experience preparing financial reports, spreadsheets, or system-upload files using Excel.
- Familiarity with Sage, ADP, or similar accounting and payroll systems.
Pay: $45,000.00 - $53,000.00 per year
Work Location: In person
