The Accounts Receivable Clerk is responsible for managing incoming departmental mail and processing various types of check payments. They are also responsible for maintaining accurate records and ensuring secure handling and storage of all financial materials in accordance with company policies and regulatory requirements.
**This role is fully on-site at our Wausau, WI office, Monday through Friday, 8:30 a.m. to 5:00 p.m.**
Essential Functions
Manages the intake and initial review of all mail delivered to the department.
Ensures timely and accurate distribution of documents and correspondence to the appropriate team members or departments, adhering to established internal protocols.
Accurately identifies and categorizes checks received by type, including customer payments, dealer payments, and miscellaneous checks.
Ensures proper handling and documentation in accordance with financial and compliance guidelines.
Conducts detailed account reviews to confirm customer banking details prior to payment processing.
Ensures data integrity and resolves discrepancies by liaising with relevant departments as needed.
Utilizes a remote check scanner to securely deposit customer payments into designated bank accounts.
Verifies deposit accuracy and maintains electronic records in compliance with internal accounting standards and audit requirements.
Maintains strict control over the physical custody of checks and other financial documents.
Ensures all items are stored securely and in accordance with company policies and industry best practices to prevent loss, theft, or unauthorized access.
Scanning and indexing client documentation into OnBase document management system
Communicates with teammates within the Accounting Operations and other department as needed
Other tasks and responsibilities as assigned by leadership
Required Education and Experience
High School Diploma or GED equivalent, required
2 years of related work experience (data entry) required
Financial industry experience preferred
Attention to detail and accuracy required
Excellent verbal and written communication skills required
Proficient in the utilization of Microsoft Excel
Ability to thrive in a fast paced work environment
Physical Demands
While performing the duties of this job, the employee is frequently required to sit, stand, walk, visualize, talk, hear, and handle or touch objects or controls. The employee may occasionally lift, push, or pull up to 20 pounds.
This position is an office-based position where you must be able to sit for long periods of time. The employee will be working on a computer 90% of the time.
