Administrative Assistant
Allied Behavioral Health Solutions
Location: Little Blossoms — Smyrna, TN 37167
Position Type: Full-Time, In-Office (Monday–Friday, 8:00 AM – 4:00 PM)
Salary: $38,000 – $40,000 annually
Reports to: Location site director (team coordinator and/or division director), the Admin Team Coordinator, and ABHS Director of Operations
About Us
Allied Behavioral Health Solutions (ABHS) is a locally owned behavioral health practice with a staff of dedicated, passionate, and collaborative clinicians working towards ABHS’ goal of better outcomes for all. Since 2017, ABHS has been committed to providing high quality and accessible mental health services across Middle and East Tennessee. In September 2024, ABHS opened the Resilient Roots Family Wellness Center (RRFWC) in Smyrna, a community space that will include clinical outpatient psychotherapy across the lifespan, intensive outpatient programming for perinatal mental health and children aged 8-12 and associated behavioral health services, a community hub, and a therapeutic preschool. The ideal candidates for roles within RRWFC will be passionate about supporting parents, infants, children, and families in meeting their mental health and educational goals. In 2025 we opened Little Blossoms Early Learning & Development Center, a therapeutic preschool serving children who are developing typically as well as children with behavioral, developmental, and other needs ages 6 weeks - 5 years.
Primary Function
The primary function of this position is to provide administrative support for the assigned location/team.
Primary Responsibilities
- Administrative Duties:
- Answer phones and respond to emails that are directed to the Little Blossoms Early Learning & Development Center
- Building out student charts, ensuring appropriate paperwork is collected from parents, checking in students
- Tracking tuition payments for enrolled students
- Communicating with parents and education staff regarding student updates, preschool closures, and other relevant information
- Track supplies for the assigned location, and communicate with the location’s team coordinator and/or division director promptly when supplies are required
- Collaborate with Resilient Roots behavioral health team, the Little Blossoms Education Director, as well as the larger ABHS administrative team
- Additional administrative tasks as assigned
Required Skills and Abilities
- Excellent oral and written communication skills reflecting professional knowledge and demeanor in all forms of communication.
- Ability to build strong rapport with children, adolescents, and families quickly.
- Capacity to work effectively in an interdisciplinary team.
- Capability to collect data and engage in appropriate feedback.
- Strong organizational skills and attention to detail, with the ability to manage multiple tasks and competing priorities.
- Proficiency with office technology, including email, scheduling, and recordkeeping systems.
- Ability to handle sensitive and confidential information with discretion.
Minimum Requirements
- High school diploma or equivalent required; associate's or bachelor's degree preferred.
- Prior administrative or front-desk experience, preferably in a childcare, education, medical, or behavioral health setting.
- Proficiency in Microsoft Office (Word, Outlook, Excel).
- Ability to handle confidential student and family information with discretion and in compliance with applicable regulations.
- Must successfully complete a background check and any state-required clearances for working in a childcare setting.
- Reliable, punctual, and able to maintain a consistent in-office schedule.
Non-Discrimination Statement: In accordance with Federal civil rights law, regulations and policies, Allied Behavioral Health Solutions, LLC does not discriminate in the hiring of or provision of services to persons based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, income status, political beliefs, or any other similar characteristics of individuals.
Pay: $38,000.00 - $40,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Work Location: In person
