Regional School Administrative Assistant - North Hills Regional Catholic Elementary Schools (NHRCES)
JOB TITLE: Regional School Administrative Assistant
REPORTS TO: Principal
Vision
which is a part of the North Hills Regional Catholic Elementary Schools (NHRCES) within the Diocese of Pittsburgh. The Regional School Administrative Assistant will work with the principal, regional superintendent, and regional staff to operate and manage a preschool through eighth-grade school system. This role requires excellent internal and external communication skills within the school community.
The Regional School Administrative Assistant is a fully initiated, practicing Catholic committed to Gospel values. He or she values the organization, is responsible for resource management, and helps NHRCES fulfill the Church’s mission and purpose.
Responsibilities and Tasks
Answers phone, sorts mail, acts as receptionist
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Follows up with local school principals and local school administrative assistants to track the completion of school forms, enters data into spreadsheets, and records maintenance.
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Organizes office work so that due dates are met for records and reports
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Prepares replies to routine correspondence
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Maintains files
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Record keeping for school-related projects
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Keeps school records and business confidential
Qualifications
I. Office Practice:
Receives all visitors coming into the school graciously
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Can communicate effectively orally and in written form
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Understands that handling interruptions is a key part of the position
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Is skillful in using office machines
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Maintains an efficient filing system
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Knows how to use technology effectively
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Must be highly proficient in Google Suite
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Is confidential in handling business matters
II. Administrative Capacity:
Has the ability to deal with adults tactfully, courteously, and with discretion
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Is prompt in completing work
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Has the ability to follow instructions
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Is willing to cooperate with the principals, teachers, parents, and prospective parents
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Has respect for confidential matters
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Has knowledge of Diocesan policies or is willing to learn
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Is diligent and conscientious in the performance of tasks
Requirements
High School Diploma or equivalent required
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Social media experience is preferred
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Must be able to work in a rigorous office environment
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Clear background check required
Benefits
Salary position including benefits
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Health Benefits include:
Medical
Dental
Vision
403 B plan
Life insurance
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Monday-Friday, school hours
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Follows school calendar for days off/breaks (with the exception of summer break)
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Paid vacation
Safe Environments for Children
As with all positions that involve contact with children in the Diocese of Pittsburgh, this ministry comes under the Safe Environment Policy of the diocese, which requires clearances
Please send cover letter and resume to: Mrs. Elizabeth Baptiste, Principal, at:
[email protected].
