Summary: Under the supervision of the Director of Athletics, assists with the day to day operations
of the Athletic Department.
Performance Responsibilities:
? Coordinates team transportation and bus schedules, including after-hours busing needs.
Assists with the estimation and tracking of bus costs during the year.
? Coordinates the assignment of officials for all events. Manages the collection of officials'
slips and payment of officials for fall, winter and spring seasons. Notifies officials in case of
postponements, cancellations or other changes.
? Coordinates staffing and support for home events, including ticket takers, scoreboard
operators, PA announcers, security, etc.
? Communicates and promotes WHS & WMS athletic events and highlights student athlete
and team accomplishments with local and regional media, student newspapers and social
media outlets.
? Works with the District's webmaster to update and maintain the Athletic Department's
website, including online scheduling of events and the MIAA online tournament entry
process. Routinely updates and maintains resources within and links to WHS & WMS
athletics website.
? Assists with the athletic event setup, takedown and administrative coverage, including night,
weekend and vacation week competitions and activities.
? Manages inventory, order, allocate and return process for team uniforms and equipment for
both High School and Middle School teams.
? Attends professional meetings and professional development programs as directed.
? Assists with the management of revenues (gate receipts, fee collections, gifts and donations)
and expenses (purchasing).
? Assists with student-athlete sport registration process utilizing Rectrac, Filemaker or other
database software.
? Performs other related duties as assigned.
Qualifications:
? A Bachelor’s Degree is preferred.
? 3 years of relevant work experience is preferred. Experience working in an athletics program and
knowledge of athletics operations is preferred.
? Demonstrated successful experience in the administrative capacity or comparable experience
where significant independence was exercised in the performance of assignment.
? Possess a thorough knowledge of and familiarity with modern office technology, electronic
equipment and software applications and operations.
? Proficiency in the use of Microsoft Office (Word, Access, Excel, and PowerPoint) and Google Suite -
as well as social media platforms - and willing to learn new software programs as needed.
? Experience using Powerschool, Schoolspring, AESOP, Teachpoint, Novatime and/or Munis is
preferred.
? Ability to quickly learn new platforms adopted by Wellesley Public Schools.
? High level of professionalism and the ability to maintain confidentiality.
? Excellent verbal and written communication skills.
? A high degree of organizational and time management skills. Ability to prioritize, multi-task, and
handle diverse tasks.
? Ability to understand written procedures, and understand complex, multi-step written and oral
instructions.
? Ability to work independently and as part of a team required.
? Ability to take initiative, exercise sound judgment and make decisions within scope of his/her
authority.
? Attend professional development as directed.
? Ability to relate in a positive manner with members of the public, parents, staff and students.
? Support the overall school mission, vision, and policies and procedures.
Evaluated by: Director of Interscholastic Athletics and Intramurals
Work Year: As defined by the Wellesley Educators Association Unit D Collective Bargaining Agreement.
Salary/Benefits: As defined by the Wellesley Educators Association Unit D Collective Barganing.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations will be made to
enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, talk, and/or hear.
The employee is occasionally required to move throughout a building; use hands to finger, handle, or
feel objects, tools, or controls; and reach with hands or arms, climb or balance and stoop.
The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by
this job include close vision and the ability to adjust focus. The employee is required to have the
cognitive ability and focus to manage multiple detailed tasks at once with frequent interruptions.
Work Environment:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations will be
made to enable individuals with disabilities to perform the essential functions.
Work is performed in an educational environment. Majority of the work is performed in a moderately
noisy environment with frequent interruptions.
Non-Discrimination Statement:
Applicants for employment are considered without regard to age, physical, mental or psychiatric
disability, genetics, race, religion, sex, sexual orientation, gender identity, marital status, national origin, or military status.
