We are seeking a detail-oriented, motivated Billing Administrative Assistant to join our team. This is an entry-level position with full training provided. The Billing Assistant will support the accounting department with a range of administrative duties, working with both internal teams and external systems to ensure accurate, timely reporting.
Key Responsibilities
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Collaborate with the team in a supportive, professional environment
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Request and follow up on all change orders; maintain the internal change order log
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Prepare and send weekly billing for residential clients
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Research and follow up on residential collections
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Follow up with project managers on missing documentation or requirements
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Maintain and process lien waivers
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Accurately enter data into accounting and project management systems
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Review subcontractor pay applications for accuracy before processing
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Verify project information in project management software
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Assist with accounting administrative tasks and document control
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Perform project close-out reconciliations and resolve billing discrepancies
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Review project setup documents and client change orders for completeness
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Manage communications with vendors, clients, and subcontractors as needed
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Respond to staff and client requests in a timely manner
Qualifications
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Bachelor's or Associate's degree, or equivalent work experience
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Prior billing/invoicing experience preferred; exposure to pay applications a plus
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Proficiency in Microsoft Office, especially Excel, required
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Strong verbal and written communication skills
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Ability to multitask and manage multiple projects simultaneously
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Familiarity with certified payroll a plus
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Experience with web-based sales/accounting platforms (especially those that export to Excel) a plus
