Job Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of daily office functions, providing exceptional support to staff and clients alike. The ideal candidate will be proactive, detail-oriented, and possess a passion for creating an efficient and welcoming office environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.
Responsibilities
- Manage multi-line phone systems, answer inquiries with professionalism, and direct calls efficiently using excellent phone etiquette.
- Perform data entry tasks accurately within spreadsheets and database systems, ensuring all records are up-to-date and organized.
- Handle office and Human Resources duties, managing appointment schedules, and maintaining a tidy work area.
- Support office management tasks such as filing, document proofreading, and maintaining organized records for easy retrieval.
- Assist with internal/client communication through email and phone support, providing exceptional customer service and support.
- Utilize Microsoft Office Suite (Word, Excel, Outlook, Power Point, TEAMS), Busybusy, and Google Workspace tools to prepare reports, correspondence, record keeping, communications and presentations.
- Coordinate calendar management for staff or executives, scheduling meetings and ensuring timely follow-up on action items.
Qualifications
- Proven office experience or clerical background with strong organizational skills.
- Proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and familiarity with productivity software.
- Excellent computer literacy including data entry, typing speed, proofreading, and document formatting.
- Experience with Yardi is a plus; familiarity with multi-line phone systems preferred.
- Bilingual abilities is a plus to assist diverse clients and team members effectively.
- Strong customer service skills with the ability to handle office/Human Resources responsibilities professionally.
- Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment.
- Previous experience in a construction/development office is advantageous but not required.
Join us in creating an organized, welcoming office environment where your skills make a real difference! This role offers the chance to grow professionally while supporting our team’s success every day.
Pay: $18.00 - $22.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
