Department
IU INDY SCHOOL OF EDUCATION (IN-EDUC-IUINA)
Department Information
The Indiana University (IU) Indianapolis School of Education (SoE) is committed to examining our collective role in improving the human condition. We develop leaders, educators, and counselors equipped to critique and disrupt longstanding inequities and address the changing dynamics in urban educational contexts. Through community-engaged research, teaching, and service, we seek to positively impact youth and adult learners in educational systems and serve the welfare of communities through engagement in strategic alliances to promote equitable, just, culturally relevant, and sustaining practices in teaching and learning.
Job Summary
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Collaborates with the Director of Graduate Programs to develop, organize and implement graduate student support needs and initiatives in the SoE.
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Collaborates with the faculty advisor, program coordinators, and staff to ensure graduate students are progressing through their academic and/or licensure programs.
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Corresponds with and counsels prospective and current graduate students regarding their academic and licensure program; reviews program and licensure requirements, academic interest and abilities, and assists with admission and registration processes.
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Prepares graduate students to make decisions about courses, academic programs, and licensure additions by training them on the IU Indianapolis academic processes, policies, and state licensure systems.
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Informs students about licensing exam requirements and resources.
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Conducts student audits to recommend for degree and/or licensure.
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Collaborates with university departments on behalf of students (Bursar, Financial Aid, Graduate School, Office of International Affairs, Registrar, etc.).
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Works with the SoE faculty and staff in providing graduate presentations for admission, licensure, orientation, reinstatement, university systems, and where applicable.
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Conducts transcript review and evaluations.
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Develops and maintains confidential student files and records.
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Attends program, departmental, and university meetings.
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Organizes staff and provides support and oversight to recruiting events in order to increase graduate enrollment in the SoE.
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Assists with tracking and reporting of student information for licensure accreditation and/or university purposes.
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Initiates term activation, where applicable.
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Performs course authorizations, where applicable.
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Works with faculty and staff in the SoE and in other departments; identifies prospective students, creates correspondence, and collaborates efforts with the IU Indianapolis Graduate School.
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Supports SoE events and conferences; obtains student information, disseminates information, and plans presentations.
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Organizes, develops, and plans the graduate student program orientation.
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Provides documentation for accreditation purposes.
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Provides evening graduate advising and student support services.
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Presents advising updates during graduate evening classes (including course registration, graduation, licensing requirements, etc.).
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Performs other duties as assigned.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
- Master's degree in a related field
WORK EXPERIENCE
Required
- 5 years in education, student affairs, teaching, academic advising, social work, or related field
Preferred
- Experience in a student-focused, higher education environment is highly desired
SKILLS
Required
- Proficient communication skills
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Maintains a high degree of professionalism
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Demonstrated time management and priority setting skills
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Demonstrates a high commitment to quality
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Flexibility to work in a fast paced, dynamic environment
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Seeks to acquire knowledge in area of specialty
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Highly thorough and dependable
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Demonstrates a high level of accuracy, even under pressure
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Possesses a high degree of initiative
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Ability to influence internal and/or external constituents
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Ability to use and learn new technology proficiently and to change practices with changing technology
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Ability to meet Best Practices and National Standards for Academic Advising
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Understands and meets Family Educational Rights and Privacy Act (FERPA) requirements
Preferred
- Clear understanding of student academic programs
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Knowledge of current state licensing requirements
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Ability to manage highly confidential records and information
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Knowledge of university systems and scheduling system
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Additional Information
Some on-the-job training will be provided.
Work Location
Indiana University Indianapolis campus
Advertised Salary
$23 per hour based on education and experience.
Work Hours
29 hours per week.
This role may require limited work outside of regular business hours or on weekends. The person in this role must have evening availability.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
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Comprehensive medical and dental insurance
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Health savings account with generous IU contributions
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Healthcare and dependent care flexible spending accounts
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Basic group life insurance paid by IU
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Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance
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Base retirement plan with generous IU contributions, subject to vesting
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Voluntary supplemental retirement plan options
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Tuition subsidy for employees and family members taking IU courses
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10 paid holidays plus a paid winter break each year
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Generous paid time off plans
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Paid leave for new parents and IU-sponsored volunteer events
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Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Part Time Employee
FLSA: Nonexempt
Job Function: Part Time Employee
Job Family: Part Time Employee
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.
Contact Us
Request Support
Telephone: 812-856-1234
