Description:
About Us
Folsom Lake Nissan is a family-owned dealership serving the Folsom community. We're growing fast and looking for someone who's ready to grow with us.
About the Role
We're looking for a reliable, detail-oriented Administrative Assistant to support our Office Manager and help keep day-to-day dealership operations running smoothly. This is a great opportunity for someone who enjoys variety, learns quickly, and takes pride in getting things done right.
What You'll Do
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Support the Office Manager with daily administrative and accounting tasks to ensure timely and accurate dealership operations
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Process and reconcile vehicle deal paperwork, including new, used, fleet, and finance transactions
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Assist with accounts payable and receivable, including posting and reconciling invoices and vendor payments
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Perform accurate data entry and maintain records within the Dealertrack DMS platform
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Assist with monthly financial statement preparation and closing procedures
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Maintain organized and up-to-date filing systems for both physical and digital records
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Communicate professionally with sales, finance, and service departments to resolve deal or accounting discrepancies
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Process title and registration paperwork in compliance with California DMV requirements
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Ensure compliance with dealership policies, manufacturer guidelines, and applicable regulations
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Perform general office duties including answering phones, ordering supplies, and supporting staff as directed by the Office Manager
Requirements:
What We're Looking For
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Flexible and adaptable — comfortable with shifting priorities
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Eager to learn new systems and processes
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Highly detail-oriented and organized
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Strong written and verbal communication skills
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Friendly, collaborative, team-first attitude
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Able to multitask and stay calm under pressure
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Must be able to maintain confidentiality of sensitive financial and personnel information
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High school diploma required
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Punctual and dependable attendance
Work Environment
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This position is based on-site at Folsom Lake Nissan in Folsom, California
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Standard dealership business hours; some flexibility or overtime may be required during month-end closing
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Professional office setting within an active automotive dealership
