Job Summary
We are seeking a dynamic and highly organized Real Estate Office Manager to lead the administrative operations at our UPPER EAST SIDE MANHATTAN OFFICE and ensure the smooth functioning of our real estate office. This energetic role requires a proactive individual who can oversee daily office activities, manage schedules, coordinate vendor relationships, and support a fast paced high-performing team. The ideal candidate will bring a blend of office management expertise, excellent communication skills, and a passion for fostering an efficient and welcoming environment.
Duties
- Oversee daily office operations, including front desk management, multi-line phone systems, and calendar scheduling for agents and staff
- Coordinate and plan company events, meetings, and training sessions to promote team development and client engagement
- Supervise administrative staff, providing guidance on clerical tasks such as filing, bookkeeping, and document management
- Manage vendor relationships to ensure timely procurement of office supplies, technology support, and other services
- Handle human resources functions including onboarding new team members, payroll processing using QuickBooks, and employee record keeping
- Monitor office budgets and expenses to maintain financial health and operational efficiency
- Oversee medical office management tasks if applicable, ensuring compliance with health regulations and patient confidentiality standards
- Facilitate effective communication across teams through organizational tools, email correspondence, and regular meetings
- Ensure compliance with all office policies, procedures, and legal requirements
Skills
- Proven experience in office management within a real estate or related environment with supervisory responsibilities
- Excellent schedule management abilities to coordinate multiple appointments and deadlines between agents , tenants, and vendors
- Vendor management expertise to build strong relationships with service providers and suppliers
- Effective communication skills with professional phone etiquette for front desk interactions and client communications . (Spanish speaking not required but a plus)
- Exceptional organizational skills to handle filing systems, calendar management, and multi-tasking in a fast-paced setting
- Experience managing multi-line phone systems and front desk operations efficiently
Join us as a Real Estate Office Manager where your leadership fuels our success! Bring your enthusiasm for organization, your knack for building relationships, and your passion for creating an outstanding work environment.
Job Type: Full-time
Pay: From $25.00 per hour
Expected hours: 40 per week
Benefits:
- Health insurance
- Paid time off
Work Location: In person
