Job Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This energetic role is vital in creating a welcoming environment for clients and visitors while ensuring smooth office operations. The ideal candidate will possess excellent communication skills, strong organizational abilities, and proficiency with various office software. As the first point of contact, you will play a key role in supporting daily administrative functions, managing client interactions, and maintaining an efficient office atmosphere. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced, professional setting.
Responsibilities
- Greet visitors and clients warmly, providing exceptional customer service and ensuring a positive first impression
- Manage multi-line phone system, screen calls, and direct inquiries efficiently using professional phone etiquette
- Handle front desk duties including scheduling appointments and coordinating meetings
- Perform data entry tasks with accuracy using spreadsheets, Microsoft Office applications, Adobe, and other programs
- Maintain organized filing systems—both digital and physical—and ensure all documents are properly stored and easily accessible
- Support office management activities such as ordering supplies, managing inventory, and assisting with bookkeeping using QuickBooks or similar software
- Assist with clerical tasks including proofreading correspondence, preparing Word documents, and supporting client communication efforts
Qualifications
- Proven experience in administrative support roles with strong clerical skills
- Proficiency with Microsoft Office Suite (Word, Excel), Adobe, and general computer knowledge
- Experience handling multi-line phone systems and demonstrating excellent phone etiquette
- Strong organizational skills with the ability to prioritize tasks efficiently and multitask in a busy environment
- Professional attitude and dependable work ethic
- Previous experience as a receptionist/administrative assistant for a surveying and engineering firm is not required but is considered advantageous
This role is perfect for motivated individuals eager to grow their administrative career while delivering top-tier customer support. We value professionalism, efficiency, and a positive attitude—qualities that help us serve our clients with excellence every day.
Pay: $15.00 - $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
Education:
- High school or equivalent (Required)
Work Location: In person
