Property Management Operations Manager
Full-Time | In-Office | North Jersey
Salary: $70,000+ per year, based on experience
We are an established residential property management company seeking an experienced Property Management Operations Manager to join our team.
This is a full-time, in-office position for someone with property management experience who is highly organized, strong with follow-up, and capable of taking ownership of multiple responsibilities from start to finish.
The position will work closely with management, leasing, legal, and building staff and will play an important role in keeping our day-to-day operations organized and moving forward.
Key Responsibilities
Legal & Collections
* Coordinate landlord-tenant filings and related paperwork
* Prepare and draft agreements and other documents
* Track court stipulations, payment agreements, deadlines, and follow-ups
* Coordinate lockouts and communicate with supers and other parties
* Monitor outstanding balances and rent collections
* Maintain organized records of ongoing legal and collection matters
Move-Ins & Leasing Operations
* Coordinate move-ins and ensure all required paperwork is completed
* Manage tenant transfers
* Track prospective tenants from application through move-in
* Keep move-in and prospect information current in Rent Manager
* Maintain accurate leasing and operational spreadsheets
* Follow up on outstanding items to ensure nothing falls through the cracks
Office & Property Management Operations
* Handle general day-to-day property management office responsibilities
* Process and print checks as needed
* Coordinate material and other operational approvals
* Communicate with property managers, supers, tenants, vendors, attorneys, and other parties
* Assist management with various operational projects and follow-ups
Qualifications
* Prior property management experience strongly preferred
* Experience with rent collection, leasing, move-ins, or landlord-tenant matters
* Strong organizational and follow-up skills
* Excellent attention to detail
* Ability to manage multiple open items and deadlines simultaneously
* Comfortable taking ownership of responsibilities without constant supervision
* Strong computer and spreadsheet skills
* Rent Manager experience is a strong plus
* Comfortable learning and using AI and automation tools to improve workflows
* Professional written and verbal communication skills
What We’re Looking For
The ideal candidate is someone who doesn’t simply complete individual tasks—they take ownership of a process and make sure it gets completed.
You should be comfortable working in a fast-paced property management environment, keeping track of many open items at once, following up with different people, and making sure deadlines and commitments are not missed.
Schedule: Full-time, Monday–Friday
Work Location: In person — this is not a remote position
Compensation: $70,000+ per year, depending on experience
Pay: From $70,000.00 per year
Benefits:
Experience:
- Property management: 3 years (Required)
Language:
Work Location: In person
