Essential Functions
The AP clerk is responsible for ensuring that all tasks related to accounts payable processing are completed including, but not always limited to the following items:
- Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
- Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
- Identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
- Assists with accounting records and ledgers by reconciling monthly statements and transactions.
- Maintains accurate records for credit card usage and fuel card usage and enters information to the accounting system as required by the controller/accounting manager.
- Ensures all SOX required documentation is obtained on new vendors prior to setting up in ERP system.
- Calculates and reports sales tax based on paid invoices, including sales and use tax.
- Posting AR Payments/Receipts.
- Communicating professionally with vendors and co-workers daily.
- Verifying Vendor Master for current net terms and proper SOX required documentation as needed.
- Monitors AP email for all incoming invoices, verifies invoice validity, route for the proper approvals and verifying information is accurate when entered in ERP System.
- Other related duties as assigned.
Competencies
- Excellent teamwork and customer service skills.
- Strong analytic and organization skills required, must be willing to learn all accounting systems as needed.
Experience with the following required:
- SOX compliance
- Windows Operating Systems
- Microsoft Excel, Word, and Outlook
- Ability to manage multiple tasks / projects simultaneously.
- Self-motivated with attention to detail.
- Willingness to work after-hours, as needed.
Preferred/Required Education and Experience
- High School Diploma is required, Business or Accounting Degree preferred.
- Certified Accounts Payable Professional Certification (CAPP) Preferred. Ideal candidate would be willing to obtain certification after employment begins if needed.
Supervisory Responsibility
This position holds no supervisory responsibilities.
Work Environment
While performing the duties of this job, the employee will work in an office environment.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to type, file or lift office supplies up to 15 pounds.
Position Type/Expected Hours of Work
This is a full-time position, 40 hours a week.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Groves Electrical Services is an Equal Employment Opportunity Employer.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
