Accounting & Administration Assistant – WinGen, TX
15–20 Hours per Week | Hybrid | Mustang Ridge/Buda, Texas
We are seeking a highly organized, detail-oriented professional to join our team as an Accounting & Administrative Assistant. This position is ideal for someone who enjoys wearing multiple hats and thrives in a fast-paced environment where no two days are the same.
Position Summary
The Accounting & Administrative Assistant provides administrative, bookkeeping, and human resources support to the Finance & HR Manager while assisting with various business operations. The successful candidate will play a key role in maintaining accurate financial records, supporting employee onboarding and benefits administration, coordinating projects, organizing company documentation, and helping ensure daily business operations run efficiently.
We are looking for someone who is dependable, proactive, eager to learn, and takes pride in producing accurate, high-quality work. The ideal candidate enjoys solving problems, improving processes, and staying organized.
Primary Responsibilities
Accounting & Bookkeeping
- Enter financial transactions into QuickBooks Desktop
- Perform monthly bank reconciliations
- Reconcile company credit card statements
- Review invoices for accuracy and coding
- Maintain vendor records and W-9 documentation
- Assist with month-end closing activities
- Maintain organized accounting files and supporting documentation
- Assist with annual audits and CPA requests
- Track expenses and maintain financial records
Administrative Support
- Prepare correspondence, reports, spreadsheets, and presentations
- Organize electronic and paper filing systems
- Maintain company records and documentation
- Assist with contract organization and document management
- Schedule meetings and coordinate travel arrangements when needed
- Order office supplies and maintain inventory
- Support daily office operations and special projects
Human Resources
- Assist with new hire onboarding and orientation
- Prepare onboarding packets and employment documentation
- Maintain confidential personnel files
- Organize employee benefit enrollment documentation
- Assist with employee records and HR compliance
- Coordinate background checks and pre-employment paperwork
- Track required employee acknowledgments and training records
Project Coordination
- Assist with project management using ClickUp
- Track project timelines and deadlines
- Coordinate follow-up tasks across departments
- Maintain project documentation
- Help improve administrative processes and workflows
Qualifications
Required
- Minimum two years of bookkeeping, accounting, and administrative experience
- Experience using QuickBooks Desktop
- Strong Microsoft Office skills, including:
- Excel (formulas, sorting, filtering, PivotTables preferred)
- Word
- Outlook
- Teams
- PowerPoint
- Experience performing bank and credit card reconciliations
- Strong organizational and time management skills
- Excellent written and verbal communication
- High attention to detail
- Ability to prioritize multiple responsibilities
- Ability to maintain strict confidentiality
- Professional demeanor and positive attitude
Preferred
- Human Resources experience
- Employee onboarding experience
- Benefits administration experience
- Experience with ClickUp or similar project management software
- Experience using Dropbox or cloud-based document management systems
- Experience supporting annual financial audits
- Associate degree in Accounting, Business Administration, Human Resources, or related field (or equivalent work experience)
What We're Looking For
The ideal candidate is someone who:
- Enjoys being organized and creating efficient systems
- Takes ownership of their work
- Learns new software and processes quickly
- Is dependable and follows through on commitments
- Has excellent attention to detail
- Can work independently while collaborating with a team
- Maintains professionalism and confidentiality
- Enjoys helping others and contributing to a positive workplace
- Wants to grow professionally within a small business environment
Career Growth Opportunity
This position is designed as a grow-with-us opportunity.
We believe in developing employees from within and providing opportunities for expanded responsibilities as the company grows. The right candidate will have the opportunity to broaden their experience in accounting, finance, human resources, project management, compliance, and business operations.
As responsibilities increase and business needs evolve, this role has the potential to transition into a full-time position with additional career advancement opportunities.
Background check required
Pay: $24.00 - $27.00 per hour
Experience:
- Accounting: 2 years (Required)
- Administrative: 2 years (Required)
Work Location: Hybrid remote in Mustang Ridge, TX 78610
