Confirmation & Expedite Specialist
Franklin, MA | Temp-to-Perm
Schedule: Monday–Friday, 8:00 AM – 5:00 PM
$23–$25/hr
Our client has an immediate need for a temp-to-perm Confirmation & Expedite Specialist to join our Purchasing team.
This team works 4 days onsite and 1 day remote; during training, onsite attendance may be required until fully up to speed.
About the Role
The Confirmation Specialist provides administrative and operational support through the coordination, verification, and confirmation of purchase orders, project details, schedules, and related documentation. This role serves as a key communication point between purchasing and other internal teams to ensure accuracy, timely follow-up, and a high level of customer service. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
Key Responsibilities
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Review and confirm purchase orders, project details, and related documentation for accuracy and completeness
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Communicate with vendors and internal teams regarding order status, scheduling, and required follow-up items
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Maintain and update data within the ERP system and internal tracking systems
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Coordinate confirmations related to shipments or service activities
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Prepare and distribute confirmation follow-up emails, reports, spreadsheets, and supporting documentation
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Identify discrepancies or missing information and proactively resolve issues with appropriate stakeholders
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Provide timely responses to inquiries
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Ensure compliance with company procedures, documentation standards, and communication expectations
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Support continuous improvement initiatives to improve administrative efficiency and accuracy
Qualifications
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High school diploma or equivalent required; associate degree preferred
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1–3 years of administrative, customer service, coordination, or office support experience preferred
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Strong attention to detail and organizational skills
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Excellent written and verbal communication skills
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Ability to prioritize tasks and manage multiple responsibilities simultaneously
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Proficient in Microsoft Office Suite, including Excel, Outlook, and Word
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Experience with ERP systems preferred
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Ability to work independently while collaborating effectively with cross-functional teams
Appy today! Send resumes to
[email protected].
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