Open until filled
GENERAL PURPOSE
This position assists the Development Manager with all day-to-day administrative aspects of development and marketing activities.
REQUIRED EDUCATION, QUALIFICATIONS, KNOWLEDGE, SKILLS AND ABILITIES
Minimum of an associate degree plus at least three (3) years’ experience in an administrative position, preferably in a non-for-profit development office or marketing field. Must be proficient in Microsoft Office Suite and possess an aptitude for learning additional software applications as needed. Must be proficient at operating standard office equipment. Must be able to make independent decisions and manage multiple tasks simultaneously with excellent organizational skills. Must have excellent verbal, written, and interpersonal communication skills. Knowledge of donor and event registration systems preferred.
ESSENTIAL FUNCTIONS
- Process donations and prepare acknowledgement letters and other correspondence in a timely manner.
- Maintain foundation, corporation, and individual donor files as changes occur.
- Conduct preliminary research on prospective corporation, foundation, and individual donors and fundraising events as requested.
- Coordinate mailings accurately and timely as needed.
- Maintain donor, membership database, event guest lists, gather, and prepare registration materials for benefits and fundraising events.
- Draft correspondence in a professional manner as requested.
- Maintain records and assist with the budget for line items specific to this job description and the foundations.
- Assist in creating monthly fundraising reports and other database reports as directed.
- Assist Development Manager in supporting foundation boards.
- Contribute data to meeting agendas and reports.
- Assist with the coordination of raffle licenses and reporting.
- Assist with responding to phone calls from and to donors and members with exceptional customer service in a timely manner.
- Assist with fundraising event planning, logistics, and implementation (occasional evenings and weekends required).
- Provide a high quality of customer service in a professional manner to the internal customer that will facilitate team building and exceptional customer service to the external customer.
- Follow the Wheaton Park District policies, procedures, and guidelines.
- Proactively support the Districts Mission, Vision, and Values.
- Maintain good safety awareness and follow all safety guidelines and procedures.
REQUIRED CERTIFICATIONS, LICENSES, ETC.
Must have and maintain: a valid driver’s license with an acceptable driving record; CPR/AED certified or obtain within three (3) months of employment.
PHYSICAL DEMANDS
Must be able to: frequently remain in a stationary position at a desk/computer using repetitive arm/hand movements; occasionally move about the building to access files and move items such as boxes of marketing supplies, etc. weighing up to 50 lbs.
ENVIRONMENTAL DEMANDS
Must be able to: frequently work in an office environment exposed to moderate noise and lighting; and occasionally work at events held outdoors including driving to other facilities and will be exposed to all weather conditions.
HOURS
This is a 24-hour-per-week, in-office position. Availability on Wednesdays is required, office hours are from 8:30am–4:30pm. There is some flexibility with the remaining scheduled days.
BENEFITS
Part-time benefits include Illinois Municipal Retirement Fund (pension plan), Paid Time Off, 457 Deferred Compensation Plan, and Facility Privileges.
SALARY
Looking to hire at $22.00 per hour.
SALARY RANGE
Minimum - Midpoint - Maximum
$18.40 - $23.00 - $27.59
The Wheaton Park District is an equal opportunity employer. EOE/M/F/D/V
