PARISH OFFICE ADMINISTRATOR
Employer:
St. Peter's Catholic Church
518 E. Dewald St.
Fort Wayne, IN 46803
Position Type: Part-Time
POSITION SUMMARY
St. Peter's Parish is seeking a detail-oriented and welcoming Parish Office Administrator to support the daily operations of the parish. This position combines administrative, communication, and bookkeeping responsibilities and serves as a key point of contact for parishioners, staff, volunteers, and visitors.
The ideal candidate is organized, dependable, and comfortable managing multiple priorities while maintaining a professional and hospitable office environment.
KEY RESPONSIBILITIES
Parish Secretary Responsibilities (Primary Focus)
Office Operations & Communication
- Manage daily parish office operations and serve as the primary point of contact via phone, email, and in-person interactions
- Provide administrative support to the pastor, staff, volunteers, and parishioners
- Handle general correspondence, documentation, and maintain a welcoming and professional office environment
Scheduling & Coordination
- Coordinate ministry schedules, volunteer communications, and Safe Environment training requirements
- Assist with the planning and coordination of parish events, activities, and liturgical ministries
Parish Communications
- Create and publish the weekly parish bulletin, announcements, and other parish communications
- Manage parish social media accounts and assist with special parish-wide messaging
Records Management
- Maintain sacramental records, including:
- Process certificate requests and respond to parishioner inquiries
- Maintain and update parish databases and parishioner records, including address changes
Bookkeeping Responsibilities (Secondary Focus)
Financial Operations
- Process and record parish financial deposits, invoices, accounts payable, accounts receivable, and check payments through ParishSoft
- Manage parish banking functions, including positive pay systems
Accounting & Reconciliation
- Perform monthly reconciliations for parish bank accounts and credit cards
- Record journal entries, depreciation, and other accounting adjustments as needed
Payroll & Reporting
- Assist with payroll processing and related documentation
- Prepare financial reports, provide updates to the pastor and finance council, and help monitor adherence to the parish budget
Compliance & Reporting
- Ensure compliance with diocesan and state financial requirements, including tax filings and other required reports
Licensing & Financial Administration
- Assist with permit and license applications, purchasing, supply ordering, and other administrative financial functions
- Support Annual Bishop's Appeal (ABA) coordination
- Assist with budget planning meetings and finance council coordination (agenda, minutes, scheduling)
QUALIFICATIONS
- Associate degree (2-year) or equivalent work experience preferred
- Experience in bookkeeping, accounting, or administrative support
- Strong organizational, time management, and multitasking skills, with a high level of accuracy and attention to detail
- Excellent written and verbal communication skills
- Ability to handle confidential information with integrity
- Proficiency in Microsoft Office and parish management software (ParishSoft preferred)
- Ability to multitask and work independently in a faith-based environment
REQUIREMENTS
- Associate Degree in Business, Accounting, or related field, or equivalent years of experience preferred
- High level of confidentiality
- Ability to manage multiple tasks effectively
- Excellent communication and interpersonal skills
- Positive and professional demeanor with the Pastor, parishioners, co-workers, and guests
- Experience in financial management, preferably in a parish or nonprofit setting
- Ability to successfully pass a background, criminal history, and credit history check
WORK SCHEDULE
- Standard schedule: Tuesday–Friday, 9:00 a.m.–3:00 p.m. (24 hours per week)
- Occasional flexibility may be required for meetings or parish events
CONTACT INFORMATION
Kathy Wendell, OFS
Email: [email protected]
Phone: (260) 744-2765
