Overview
We are an Insurance/Investment office seeking a dynamic and detail-oriented Administrative Assistant to join our team! This role offers the opportunity to support daily office operations, enhance organizational efficiency, and provide exceptional customer service. The ideal candidate will be proactive, highly organized, and possess strong communication skills to thrive in a fast-paced environment. As an essential part of our team, you will help ensure smooth office management and deliver top-notch support to staff and clients alike.
Duties
- Answer multi-line phone systems promptly and efficiently, directing calls or taking messages as needed
- Perform data entry, filing, and document proofreading to maintain accurate records and ensure clarity in all communications
- Utilize computer skills including Microsoft Office, with an emphasis in Excel for administrative tasks such as scheduling, renewals and spreadsheets
- Support office management by organizing calendars, scheduling appointments, and coordinating meetings with attention to detail
- Handle clerical responsibilities such as filing, photocopying, and maintaining office supplies inventory
- Provide customer support through friendly interactions and timely responses to inquiries in person or via phone or email
Skills
- Proven experience with office management, administrative support or clerical roles in a professional setting
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) Must have knowledge of Microsoft Excel.
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Exceptional phone etiquette with experience managing multi-line phone systems and providing customer service
- Attention to detail in proofreading documents and data entry tasks to ensure accuracy
- Familiarity with Insurance concepts, calendar management, filing systems, and office procedures is highly desirable
Pay: $18.00 - $20.00 per hour
Work Location: In person
