Who We Are
We are a diverse distributor of Specialty Chemicals, Electrical Supplies, Lighting, EV Charging Stations, Cable Wire, Data Communications, Power Distribution, Panels, Industrial Equipment, HVAC and Plumbing Equipment, and Office Supplies.
Our products and services support new construction, infrastructure updates, building renovation, facility maintenance, custodial, and transportation projects.
Job Summary
We are hiring to support our Operations Team and are seeking a motivated Data AP/AR Clerk. This role is responsible for assisting with accounts payable and accounts receivable functions, data entry, and supporting day-to-day financial operations.
Growth Opportunity:
This position offers a clear path for advancement and can lead to an AP/AR Coordinator role based on performance and organizational needs.
The Data AP/AR Clerk will be responsible for inputting and updating data into computer systems, ensuring accuracy and efficiency in managing information. The role requires strong attention to detail, excellent problem-solving skills, and effective time management.
Key Duties & Responsibilities
- Create spreadsheets to track valuable information and sales
- Prepare and maintain accurate records and reports of billing transactions
- Assign purchase orders as needed
- Run project reports and track timelines of projects
- Collaborate with contractors to assign purchase orders and gather documentation
- Maintain databases by entering new and updated account information
- Verify entered data by reviewing, correcting, or re-entering as necessary
- Provide customer service support and assist with processing customer orders
- Organize files and maintain documentation in computerized systems
- Assist with data collection and verification processes
- Provide administrative support as needed
- Receive and enter field service requests
- Create, assign, and update work orders in field service management software
- Track field service order progress and save service reports upon completion
- Reassign or reschedule field service tasks as needed (e.g., delays, emergencies, cancellations)
Skills & Qualifications
- Strong organizational skills with the ability to multi-task across projects
- Analytical mindset with problem-solving abilities
- Proficiency in Microsoft Excel (required)
- Comfortable working with numbers and making outbound calls
- Detail-oriented with a focus on accuracy and efficiency
- 2+ years of data entry experience required
- Strong time management and ability to adjust priorities as directed
- Experience with Oracle NetSuite is a plus (willing to train if not experienced)
- Must be computer proficient in Excel, Word, and document scanning
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
