The job you are trying to view has expired. Please perform a new search to find current jobs.

Office Support Specialist - Public Works

Mille Lacs County, MN -
Milaca, MN

Job Details

Full-time
$24.74 - $32.36 an hour
11 days ago

Qualifications

Office supply management
Website maintenance
Visitor query response
Some college
Computer operation
Website management
Correspondence management
Public permitting
Office activity coordination
Word processing
Spreadsheets
Content management systems
Client inquiry handling
Brochures
In-person customer service
Executive administrative support
Mail distribution
Research
Mid-level
Newsletter content drafting
Expense reports
Photo editing
Data management
Financial records management
Inventory reconciliation
Financial record maintenance
Content development
Mail management
Desktop applications
Office supply ordering

Full Job Description

To efficiently manage front-office operations by directing inquiries, providing information, and assisting with customer service while adeptly handling computer tasks such as document creation, website updates, and data management. Additionally, support administrative functions including correspondence preparation, inventory management, and financial tracking to ensure smooth operations and assist the Public Works Director as needed.

This is position is covered under the IBEW bargaining unit. For a complete position description, click here. Complete 2026 pay scale is $24.74/hr-$32.36/hr.

Standard work schedule is Monday - Friday, 8:00 a.m. - 4:30 p.m. Remote work is not an option in this position.

Essential Functions

This job description indicates the normal type and level of work expected of the incumbent. Incumbent may be asked to perform other duties as apparent or assigned.

Receive and direct walk-in and telephone requests for information and service to the appropriate resource in a pleasant and tactful manner. Provide research and educational information in response to customer inquiries, including assistance with permitting.
Perform computer functions including word processing, spreadsheets, databases, desktop publishing, photo editing, and web site updates.
Prepare correspondence, news releases, newsletters, brochures, and other materials; prepare and assemble paper and electronic mailings in advance of workshops, meetings, or other events.
Order equipment and supplies; process incoming and outgoing mail; maintain various office records and provide general office support.
Properly code and submit expenses and income, generate and track invoices, prepare reports, and provide updates to supervisor and staff.
Become proficient with the content management system for the county’s website program.
Assist with routine maintenance of the department’s time-keeping system and capital asset inventory.
Maintain records and invoices for consumables inventory; reconcile inventory records using appropriate computer systems and programs.
Provide general office operations support for Public Works Director, as assigned.

Minimum Qualifications

Two years of post-secondary education and two years of work experience in a related field, or an equivalent combination of education and experience.

Selection Process

Candidates will be selected based on a review of training and experience. Top candidates will be invited to participate in oral interviews.

Essential Functions

Minimum Qualifications

Selection Process

Job Seeker Tools

Employer Tools

Browse

Stay Connected