Job Summary must live in a 50 mile radius
We are seeking a dynamic and highly organized Office Manager Personal Assistant to join our team! This energetic role combines office management with personal assistance, supporting executive leadership and ensuring the smooth operation of daily activities. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills. You will serve as a key liaison between executives, staff, clients, and vendors, managing schedules, coordinating projects, and handling administrative tasks with enthusiasm and professionalism. This position offers an exciting opportunity to contribute to a vibrant work environment while honing your multitasking and organizational skills.
Duties
- Manage and coordinate complex calendars for executives using Microsoft Outlook Calendar and Google Workspace, ensuring optimal scheduling and timely reminders
- Provide comprehensive executive administrative support, including email management, document proofreading, transcription, and data entry
- Organize and plan events, meetings, and conferences utilizing event planning skills; handle logistics such as venue booking, catering coordination, and technical setup with video conferencing software
- Oversee office operations including filing systems, front desk responsibilities, managing multi-line phone systems, and maintaining office supplies inventory
- Perform bookkeeping tasks using QuickBooks to track expenses, process invoices via DocuSign, and assist with basic financial record keeping
- Facilitate project coordination by tracking deadlines, preparing reports, and collaborating with teams to ensure project milestones are met efficiently
- Provide exceptional customer service by addressing inquiries professionally over the phone or in person while demonstrating excellent phone etiquette
Requirements
- Proven experience in office management combined with personal assistant duties; previous roles as an executive assistant or administrative professional are highly valued
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Technical proficiency in productivity software such as Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and video conferencing tools like Zoom or Microsoft Teams
- Experience with bookkeeping software like QuickBooks along with basic bookkeeping knowledge
- Excellent written and verbal communication skills; capable of proofreading and transcription with high accuracy
- Demonstrated ability to manage multiple calendars simultaneously while maintaining attention to detail
- Familiarity with office equipment including multi-line phone systems and data entry procedures
- Exceptional interpersonal skills with a professional demeanor suited for collaboration with C-suite executives and team members alike
- Ability to handle confidential information discreetly while demonstrating strong phone etiquette and customer service skills
Join us in this vibrant role where your organizational prowess will drive efficiency and support our leadership team’s success! We value proactive professionals eager to make a meaningful impact through energetic engagement and meticulous execution.
Pay: $23.28 - $28.04 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: Remote
