Position Summary
The Assistant Project Manager supports the Project Manager in planning, coordinating, documenting, and administering commercial construction projects from startup through final closeout. The role is designed to build the technical, financial, contractual, and leadership skills necessary to progress into a Project Manager position while providing meaningful day-to-day support to the project team.
The Assistant Project Manager helps manage RFIs, submittals, procurement, meeting minutes, subcontractor documentation, change events, cost tracking, schedule updates, owner and subcontractor communication, and closeout requirements. This position works closely with the Project Manager and Superintendent to keep information moving, identify issues early, and ensure commitments are tracked through completion. The APM is expected to understand the drawings and specifications, maintain organized and accurate Procore records, follow up proactively with project stakeholders, and increasingly take ownership of defined scopes and project processes. Success is measured by timely documentation, reliable follow-through, effective coordination, growing financial and scheduling knowledge, and demonstrated readiness for increased project-management responsibility.
Essential Responsibilities
Assist the Project Manager with project startup, execution, financial controls, and closeout activities.
Create, distribute, track, and close RFIs in coordination with the project team and design professionals.
Manage submittal logs, review workflows, required dates, and subcontractor follow-up to support procurement and schedule needs.
Maintain procurement logs and track long-lead materials, equipment, fabrication, approvals, and delivery commitments.
Assist with subcontract and purchase order preparation, scope exhibits, insurance requirements, and executed contract documentation.
Maintain current project drawings, specifications, addenda, bulletins, ASIs, and other contract documents in Procore.
Assist with change event documentation, subcontractor pricing, proposal requests, change order logs, and supporting documentation.
Assist with owner billings, subcontractor pay applications, lien documentation, and payment-related project records.
Coordinate with the Superintendent on field questions, procurement needs, schedule impacts, inspections, and documentation.
Track owner, architect, engineer, subcontractor, and vendor commitments and follow up proactively.
Maintain punch list, closeout, O&M manual, warranty, attic stock, training, and as-built documentation.
Technical Skills
Proficient in Microsoft Office Suite, including Excel, Word, Outlook, PowerPoint, and Teams.
Proficient or developing proficiency in Procore for RFIs, submittals, drawings, meeting minutes, commitments, change events, punch lists, and closeout.
Qualifications
Strong organization, follow-through, attention to detail, and ability to manage multiple priorities.
Performance Expectations
RFIs, submittals, procurement items, and action items are processed and followed up on within required timeframes.
Communication with field teams, subcontractors, design professionals, and clients is timely and professional.
Demonstrates measurable growth in financial management, scheduling, contracts, and project leadership.
Physical Requirements
Work Environment
Core Values & Competencies
Build trust with clients, teammates, design partners, subcontractors, and the communities in which Merit works.
Promote collaboration by working across teams, disciplines, and project partners to solve problems, share information, and achieve the best overall outcome.
Bring and continuously develop expertise by applying strong technical knowledge, sound judgment, lessons learned, and industry best practices to improve project and company performance.
