Job Summary:
Award-winning Durango, Colorado architecture firm seeks experienced professional with office-management skills to assist with exciting projects ranging from private residences to large-scale public housing, commercial and community projects, and historic preservation. The applicant should be highly organized, technologically literate, self-directed and enthusiastic. Strong written and verbal communication skills, accuracy, efficiency, and the ability to work independently and balance multiple priorities are expected. We offer a competitive salary and an open and relaxed work environment.
Responsibilities:
Organize and coordinate office operations and procedures, in order to ensure and improve organizational effectiveness, efficiency and safety.
_ Office Management_
o Serve as the point person for office operations including maintenance, mailing, shopping, supplies, equipment, technology, bills, and errands.
- Phone & Communication (answer front desk phone, emails, and text messages)
- Draft general correspondence to Clients
o Create Accounts for all Clients upon initial meetings (general information).
o Maintain Master calendar.
- Organize and schedule meetings and appointments
- Maintain workflow schedule for Client Updates
o Ensure Professional Licensing is up to date.
- Follow professional licensing renewal procedures
- Follow insurance policy status/renewal
File Storage Organization (hard copy and digital)
o Hard copy to digital file conversion
o Portfolio management
Marketing coordination
o Develop a firm website with all necessary and applicable content, visuals, and design
Document editing
o Excellent written and verbal communication skills
o Edit Specification Document Templates, Contracts, and/or official AIA Documents for all Projects
o Produce spreadsheets and documents for various Project needs
Requirements:
o Successful office management, administrative and/or executive assistant experience (2-5 years preferred)
o Excellent time management skills and ability to multi-task and prioritize
o Attention to detail and problem solving skills
o Excellent written and verbal communication skills
o Strong organizational and planning skills
o Proficiency in MS Office (AutoCAD and/or Autodesk Revit a plus)
o Knowledge of architectural office management systems and procedures (preferred)
Firm Profile:
Brookie Architecture & Planning, Inc. (BAP), since 1980, has provided a full spectrum of architectural services to a diverse client base. The firm has developed an extensive and varied portfolio of successfully completed commercial, municipal and residential projects throughout the country, including Puerto Rico, and offers professional design services, space planning, and technical and management expertise as each project demands. The firm has also been recognized for its competence in the area of historic preservation and community facilities.
Over the years, BAP has kept pace with new technological advances in construction, as well as leading edge software, to further enhance our capabilities in the marketplace and serve our clientele most effectively. BAP has maintained the ability to increase staff and production capabilities as necessary to meet client requirements. The small size of our core staff allows us to function efficiently for our clients, yet we are capable of immediately adding resources to cost-effectively manage larger commissions. We have established long-term relationships with several firms in Albuquerque, Denver, Boulder, and Seattle with whom we joint venture on larger projects.
Brookie Architecture and Planning offers comprehensive planning, design and architectural experience to maximize the potential of each project.
If this sounds like a good fit for you, please reach out to us through Indeed, or contact us directly by email at [email protected] or by phone at (970) 749-3189.
Job Types: Full-time, Part-time
Pay: $20.00 - $26.00 per hour
Benefits:
- Flexible schedule
- Health insurance
Work Location: In person
