Library Archivist Job Description
Department: Public Services
Position Reports To: Executive Director
FLSA Status: Non-Exempt Full-time 40.0 hours per week
Benefits: Full
Primary Function: To preserve, catalog, and make library special collections and historic archives accessible to the community of New Albany and public at large.
ORGANIZATION-WIDE EXPECTATIONS
- Follows established Library and personnel policy, procedures and work standards.
- Attends work regularly, on time, and as scheduled.
- Exhibits welcoming, helpful, positive and friendly behavior to all patrons, staff and guests at all times in all communications formats (verbal and non-verbal).
- Maintains confidentiality of sensitive information.
- Regularly monitors Library communication venues including, but not limited to employee email, staff bulletin boards, library social media outlets and the shared staff electronic storage locations.
- Participates in meetings, conferences, continuing education, community engagement, and special projects as required by the Floyd County Library or as dictated by professional commitment.
- Addresses, or assists in addressing, issues and concerns related to the safety of Library staff and users as well as the security and maintenance of Library buildings and equipment.
- Actively assisting in the cleanliness and organization of service and work areas to assure an inviting public environment.
Job Specific Requirements
- Manage arrangement, description, and access tools for archival records, including maps, photographs, oral histories, and family history records
- Manage acquisitions and access of library’s historical collection of non-circulating books, paper files, and microfilm inventories
- Manage and maintain archival databases, finding aids, and inventories
- Provide reference services and internal/external requests related to Indiana History Room and its contents
- Establish policies and procedures for the Indiana History Room
- Manage budgeting and purchase of archival supplies
- Apply for and administer grant funding as it applies to specific need/projects of the Indiana History Room
- Other duties as assigned
Education/Competencies/Experience:
- ALA accredited MLS degree with specialization in archives administration or ACA certification, or an equivalent combination of education and experience
- Minimum 3-5 years’ experience working/digitizing archives and special collections
- Experience in providing library reference and basic genealogy assistance
- Knowledge of current archival arrangement and description standards, including CONTENTdm
- Knowledge of computer standards and applications in archives and libraries, including DACS, and digital imaging
- Ability to work independently and manage sensitive material in a confidential and secure manner
- Supervisory experience
- Strong written and verbal communication skills, organizational skills, attention to detail, excellent problem-solving and interpersonal skills
How to Apply
Interested candidates should submit an Employment Application, letter of interest, resume and three professional references to The Floyd County Library, Attn: Sandra Fortner, Human Resources Director, 180 W. Spring St., New Albany IN 47150 or via email at [email protected]
EOE
