Position Summary
Westfield Area custom home builder and remodeling company seeking a detail-oriented Project Coordinator to manage our office workflow, scheduling, communication and construction management app. The ideal candidate will ensure that our projects flow seamlessly from the initial contact through to project completion.
Key Responsibilities
Administration & Operations
- Client Selections: Work with clients on selections and due dates to ensure timely deliverables for our field teams, subcontractors and suppliers
- System Management: Serve as the primary manager for our construction management app, JobTread.
- CRM & Job Tracking: Maintain accurate client and job data, ensuring all communications and files are logged correctly.
- Change Orders: Rapidly process change orders and add-ons. Ensure all changes are estimated and fully approved by the client before any materials are ordered or extra work begins.
- Workflow Execution: Convert approved estimates and received deposits into actionable Work Orders for the field staff.
- Permit Coordination: Assist the Project Manager with preparing, submitting, and tracking the status of building permits.
- Liaison: Act as a reliable, professional point of contact for clients, providing updates on process workflows and schedule changes.
- User Support: Facilitate smooth app usage across all user levels, including field staff, Project Managers, ownership, and clients.
Qualifications
- Prior experience in the construction, trades, or remodeling industry is highly preferred.
- Tech-savvy with the ability to master and manage software platforms (experience with JobTread, BuilderTrend, or Procore is a major plus).
- Excellent written and verbal communication skills for professional client and vendor interactions.
- Strong understanding of construction workflows, including estimates, change orders, lien waivers, and permitting.
- High attention to detail with the ability to manage multiple moving parts autonomously.
What We Offer
- Competitive Compensation: Commensurate with experience.
- Paid Time Off: Paid vacation and major holidays.
- Hybrid Flexibility: After a 90-day introductory period, you will have the option to work from home up to 10-days per month.
Impactful Role: A direct line to ownership and the ability to truly own the office operations of a growing, local business.
Pay: $30.00 - $40.00 per hour
Work Location: Hybrid remote in Westfield, NJ 07090
