Overview
The Division of Services for Addiction at Montefiore Medical Center provides comprehensive substance use treatment along with integrated medical and psychiatric healthcare for over 3,500 patients. The program has been commended by state representatives for delivering comprehensive services using empirically validated techniques to an underserved population.
Job Description
Under the direction of the Administrative Director, the Facilities Manager is a member of the Senior Leadership team who assists in managing multiple addiction treatment facilities in the Bronx. This position is responsible for the management and coordination of three large wellness facilities, encompassing several clinical programs and over 100,000 square feet of space. The role includes overseeing construction projects, asset allocation, renovation, and ongoing maintenance. Work involves managing actual construction activities in coordination with building management (if applicable), local clinical teams, architects, engineers, contractors, and subcontractors. The Facilities Manager regularly inspects facilities for repair and maintenance purposes, plans required work, and estimates material costs and labor hours. Liaison is maintained with all MMC departments to ensure their support service needs are met in these areas. Work is performed with considerable independence in accordance with prescribed rules and regulations of numerous agencies (TJC, OASAS, DOHMH, DOH, DEA, etc.). The position requires availability to work nights and weekends to oversee projects and being on call to assist with building emergencies.
Job Duties and Expectations
- Liaise with landlords for all leased properties. Coordinate all construction, renovation, and installation projects. Collaborate with engineering, safety, purchasing, security, and risk management departments of Montefiore Medical Center.
- Review expiring contracts and open purchase orders for all sites relating to physical plant, health and safety, and telecommunications. Prepare specifications for use in negotiating contracts for all facility maintenance and plant operations, including communication, fire and security alarm systems, air conditioning service, electrical wiring, plumbing, painting, pest control, and compliance with documentation and authorized procedures. Track purchase orders.
- Provide direct supervision of all central office support services staff, including messenger services, transportation, maintenance, housekeeping, and security staff.
- Manage telecommunications systems at all sites, including troubleshooting problems, arranging routine and emergency maintenance, training new employees on telephone use, monitoring phone bills, and coordinating with the Montefiore Medical Center Department of Support Services.
- Enforce health and safety standards at all sites in accordance with OASAS, TJC, DOH, and DOHMH standards. Conduct routine site safety inspections at all locations, as well as fire and emergency drills to ensure compliance and minimize risk.
- Along with Site Directors, ensure that security staff follow all Montefiore policies and procedures and manage incidents appropriately.
- Coordinate labor relations meetings and manage union issues.
- Oversee all contracted security and Montefiore security personnel, motor vehicle operators, and maintenance workers throughout the Division.
- Review invoices for vendor payments.
- Enforce safety standards at all sites in accordance with DEA standards. Conduct quarterly alarm inspections at all locations to ensure compliance. Provide support at all clinics during DEA audits.
- Provide administrative support and coverage as needed at all clinics. Work with local clinic managers to ensure coverage.
- Must be able to work at different Montefiore locations and shifts based on operational needs. Shifts include 6:30 AM - 2:30 PM, 9:00 AM - 5:00 PM, or 10:00 AM - 6:00 PM.
- Other duties as assigned.
Job Type: Full-time
Pay: $95,000.00 - $105,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
People with a criminal record are encouraged to apply
Work Location: In person
