Overview
Join our dynamic team as a Receptionist/Administrative Assistant and be the friendly face and organizational backbone of our office! This energetic role offers an exciting opportunity to combine front desk duties with vital administrative support, ensuring smooth daily operations. You’ll be the first point of contact for visitors and clients, while also managing essential office tasks that keep everything running efficiently. If you thrive in a fast-paced environment, possess excellent communication skills, and enjoy multitasking, this position is perfect for you! We are committed to providing a paid, rewarding experience where your organizational talents shine and your customer service skills make a difference.
Duties
- Greet visitors warmly and professionally, managing front desk operations with enthusiasm and courtesy
- Answer multi-line phone systems promptly, directing calls accurately and providing exceptional customer support
- Manage calendar appointments and schedule meetings to optimize office productivity
- Perform data entry and maintain organized filing systems using spreadsheets and productivity software
- Handle incoming and outgoing correspondence, including emails, mailings, and document proofreading to ensure accuracy
- Support office management tasks such as ordering supplies, maintaining inventory, and coordinating maintenance requests
- Assist with basic bookkeeping using QuickBooks or similar accounting software to track expenses and invoices
Requirements
- Proven clerical or administrative experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with excellent computer literacy and technical proficiency
- Experience with multi-line phone systems, phone etiquette, and professional client communication
- Ability to manage time effectively, prioritize tasks efficiently, and demonstrate strong organizational skills
- Familiarity with data entry, filing systems, proofreading, and calendar management tools
- Office management experience or personal assistant background is advantageous but not required; a proactive attitude is essential!
This paid position offers an engaging environment where your skills in office management, customer service, and technical proficiency will be valued. Join us to help create a welcoming atmosphere while supporting the seamless operation of our organization!
Pay: From $18.00 per hour
Benefits:
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
