Job Summary
We are seeking a dynamic and organized Office Assistant/Receptionist to join our team! This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and excellent customer service. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills to create a welcoming environment for clients, visitors, and staff alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and energetic workplace.
Responsibilities
- Greet visitors and clients warmly, providing exceptional customer service and directing them appropriately
- Manage multi-line phone systems, answer inquiries, and route calls efficiently using professional phone etiquette
- Maintain organized filing systems, including digital files and paper records, ensuring easy retrieval of information
- Perform data entry tasks accurately using spreadsheets, Microsoft Office, QuickBooks, Google Workspace, and other productivity software
- Assist with calendar management and scheduling appointments for staff or medical/dental professionals as needed
- Support office management duties such as ordering supplies, maintaining office equipment, and coordinating maintenance requests
- Handle clerical tasks including proofreading documents, preparing Word processing materials, and managing correspondence
Skills
- Proficiency in Microsoft Office Suite (Word, Excel), QuickBooks and Google Workspace applications for document creation and data management
- Strong computer literacy with excellent typing speed and data entry accuracy
- Experience with QuickBooks or bookkeeping is a plus for handling basic financial transactions
- Exceptional organizational skills with the ability to multitask effectively in a fast-paced environment
- Bilingual abilities are highly desirable to assist diverse client populations
- Knowledge of multi-line phone systems and phone communication best practices
- Previous office experience in administrative or clerical roles, including front desk or customer support positions
- Excellent time management skills to prioritize tasks efficiently throughout the day
- Familiarity with office management procedures such as filing, proofreading, and calendar coordination
- Technical proficiency in productivity software, spreadsheets, and document formatting tools
- Strong customer service orientation with professional phone etiquette and client communication skills
- Experience as a medical or dental receptionist is advantageous but not required; training will be provided
Join us to be an essential part of a vibrant team dedicated to delivering outstanding service while honing your administrative expertise!
Pay: $16.00 - $20.00 per hour
Benefits:
- Life insurance
- Paid time off
Work Location: In person
