Overview:
Responsibilities:
- Responsible for the supervision of billing coordinators at respective division (if applicable).
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Responsible for all aspects of Service, Parts, Credit, Warranty and Core Billing process.
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Ensure KES accounting policy and procedures and Levels of Authority are followed by employees.
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Responsible for labor entry into Oracle
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Maintain and update confidential customer contracts, escalations and new contracts.
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Assist with Sales Tax monitoring, invoicing, and tax credits.
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Audit WIP Pending and Interface table.
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Correspond with customers regarding purchase orders, collections, invoicing issues, sales tax, etc.
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Responsible for insuring that intercompany paperwork is forwarded to respective divisions timely.
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Assist Internal and External auditors with requests for information and documentation.
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Review and approve office expenditures and if applicable, employee expense reports in Oracle.
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Audit and research cost and pricing issues, cores, work orders, invoices and credits.
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Review and approve freight bills & accounts payable invoices for office, overhead and non-purchasing related cost.
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Responsible for company petty cash checkbook, petty cash, reporting and reconciliation (if applicable).
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Submit weekly, monthly and quarterly reports to Assistant Controller/VP/GM.
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Perform HR functions for location as requested.
- Process credit card transactions as required for orders and submit reports to AR.
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Perform all receptionist duties.
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Maintain and distribute on-call list with the answering service (if applicable).
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Maintain keys to building & offices and code activation/termination with Security company (if applicable).
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Act as liaison with the building management company on parking problems, meter readings, and any other issues that may arise (if applicable).
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Other duties as assigned.
Qualifications:
- PC Knowledge (Windows/Excel/Word/Power Point) Oracle experience preferred.
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Strong written and verbal communication skills
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Self-motivated and multi-task oriented
- Degree or 5 years related experience and/or training
Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities
