Reports to: General Manager
Supervises: No supervisory duties are included in this position.
Classification: Exempt or Non-Exempt (based on club designation)
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High school diploma or equivalent required
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Associate’s or Bachelor’s degree in business, hospitality, or related field preferred
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Minimum of two (2) years of purchasing, procurement, or inventory experience preferred
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Country club, hospitality, or food & beverage purchasing experience a plus
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Knowledge of purchasing procedures, inventory control, and vendor management
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Ability to negotiate pricing and terms with vendors
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Strong organizational and recordkeeping skills
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Ability to analyze pricing, usage, and cost trends
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Knowledge of basic accounting and invoice processing
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Proficiency with purchasing software, inventory systems, and Microsoft Office
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Ability to communicate effectively with vendors and internal departments
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Knowledge of and ability to perform required role during emergency situations
Coordinate purchasing activities to ensure timely, cost-effective procurement of goods and services while maintaining quality standards and supporting efficient club operations.
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Purchase food, beverage, supplies, equipment, and services according to club policies
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Maintain approved vendor lists and manage vendor relationships
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Obtain quotes, compare pricing, and negotiate terms as appropriate
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Process purchase orders and track order fulfillment
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Receive, review, and reconcile invoices with purchase orders and deliveries
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Coordinate with department heads to forecast needs and maintain inventory levels
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Monitor inventory usage and minimize waste or shortages
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Maintain accurate purchasing records and documentation
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Ensure compliance with budget guidelines and internal controls
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Support audits and financial reporting as needed
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Communicate delivery issues or discrepancies to vendors and management
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Attend meetings and training sessions as required
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Perform other duties as assigned by management
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Valid driver’s license (if required for receiving or vendor visits)
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Primarily office-based with occasional warehouse or storage area activity
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Ability to lift and move supplies up to 40–50 pounds occasionally
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Ability to stand, walk, bend, and reach as needed
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Exposure to typical office and receiving dock environments
