Join a Growing HVAC Leader
Nicolet Heating & Cooling is a growing HVAC contractor serving residential, commercial, and multi-family customers throughout Northeast Wisconsin. We pride ourselves on exceptional customer service, quality workmanship, and building a team of professionals who take ownership of their work.
We are seeking a detail-oriented, organized, and dependable Accounts Receivable / Accounts Payable Specialist to manage daily accounting functions and support our growing operations. The ideal candidate has strong QuickBooks experience, excellent organizational skills, and enjoys working in a fast-paced office environment.
Position Summary
The AR/AP Specialist is responsible for maintaining accurate financial records, processing vendor invoices, managing customer billing and collections, reconciling accounts, and assisting with general accounting duties. This position plays a key role in maintaining the company’s financial accuracy and cash flow.
Primary ResponsibilitiesAccounts Receivable
· Generate and distribute customer invoices.
· Apply customer payments accurately.
· Monitor outstanding balances and follow up on overdue accounts.
· Communicate professionally with customers regarding payment questions.
· Reconcile customer accounts.
· Prepare aging reports for management.
· Assist with lien waivers and customer documentation as needed.
Accounts Payable
· Receive, review, and enter vendor invoices.
· Match invoices with purchase orders and receipts.
· Prepare monthly check runs and electronic payments.
· Maintain vendor records and W-9 information.
· Reconcile vendor statements.
· Resolve invoice discrepancies with suppliers.
· Track subcontractor invoices and documentation.
Accounting & Administrative
· Perform daily bank deposits and account reconciliations.
· Maintain accurate records in QuickBooks.
· Maintain and monitor job costing for residential, commercial, and multi-family projects.
· Allocate labor, materials, subcontractor costs, equipment rentals, and other project expenses to the appropriate jobs.
· Reconcile actual job costs against estimates and assist management in identifying cost overruns and profitability trends.
· Work closely with project managers, purchasing, and operations to ensure all costs are coded accurately and recorded in a timely manner.
· Assist with month-end closing procedures.
· Support payroll preparation as needed.
· Generate financial and operational reports.
· Maintain organized digital and paper filing systems.
· Assist office staff with accounting-related questions.
· Support additional administrative duties as assigned.
Qualifications
· 3+ years of Accounts Receivable and Accounts Payable experience.
· Strong working knowledge of QuickBooks Online.
· Proficiency with Microsoft Excel, Outlook, and Word.
· Excellent organizational and time management skills.
· High attention to detail and accuracy.
· Strong written and verbal communication skills.
· Ability to handle confidential financial information.
· Ability to prioritize multiple tasks in a fast-paced environment.
Preferred Qualifications
· Experience in the HVAC, mechanical contracting, or construction industry.
· Strong understanding of job costing, work-in-progress (WIP) reporting, and project profitability.
· Experience with purchase orders and inventory reconciliation.
· Understanding of Wisconsin sales tax and payroll reporting.
· Experience with FieldEdge or similar service management software is a plus.
What We Offer
· Competitive hourly wage based on experience.
· Paid vacation and holidays.
· Health insurance.
· Retirement savings plan.
· Opportunities for professional growth.
· Stable, year-round employment.
· Supportive team environment.
Why Nicolet Heating & Cooling?
We’re building a company where great people can build long-term careers. If you’re organized, dependable, enjoy accounting, and want to be part of a growing team that values integrity and excellence, we’d love to hear from you.
Apply today by submitting your resume and a brief summary of your accounting experience.
Pay: $56,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Accounts receivable: 3 years (Required)
- Accounts payable: 3 years (Required)
- QuickBooks Online: 1 year (Required)
Work Location: In person
