GROUNDED LANDSCAPES
Administrative Manager
Full-Time - Remote - $60,000 – $70,000 / year
About Us
Grounded Landscapes is a landscaping company rooted in quality craftsmanship and care for the outdoors. We’re a close-knit, growing team that takes pride in our work and the relationships we build—with our clients, our crews, and our community. We’re looking for an Administrative Manager who shares that commitment and wants to be part of something they can be proud of.
Position Overview
This role is the operational backbone of our office. You’ll keep our systems running smoothly, support the team behind the scenes, and serve as a key point of contact for clients and vendors. If you thrive in a dynamic small-business environment, enjoy wearing multiple hats, and take pride in keeping things organized—this is the role for you.
Key Responsibilities
Administrative Support
- Manage office systems, scheduling, calls, and correspondence
- Maintain files, supplies, and internal communications
- Coordinate meetings and organize digital documents
Financial Support
- Handle client billing, payments, and expense tracking (QuickBooks)
- Manage invoices, vendor payments, and financial reports
Operations & Compliance
- Maintain licenses, insurance, registrations, and filings
- Oversee vehicle compliance and coordination
Project & Client Coordination
- Schedule client meetings and follow-ups
- Assist with project setup, contracts, and materials sourcing
- Communicate with clients and crews to support active projects
Marketing Support
- Help schedule maintenance services and client communications
- Assist with social media, photos, reviews, and outreach
What We’re Looking For
- Strong organization, communication, and multitasking skills
- Detail-oriented, reliable, and proactive—comfortable taking ownership
- Proficient in QuickBooks, Excel, and Google Workspace (preferred)
- Able to work independently and adapt quickly
- Excellent written and verbal communication skills
- Reliable transportation
- Interest and experience in landscaping or sustainability is preferred
Compensation & Benefits
- $60,000 – $70,000 per year, depending on experience
How to Apply
Send your resume and a brief note about yourself to [email protected]. We look forward to hearing from you.
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- Professional development assistance
Work Location: Hybrid remote in Torrance, CA 90501
