The Lease Coordinator is a key member of the Dutch Bros legal team. This role is primarily responsible for responding to property management matters relating to the existing fleet. The Lease Administrator will also be responsible for the management of exercising renewal options, responding to lease inquires, resolving disputes, defaults and other communications with Landlords as needed. The Lease Administrator II may also be required to process SNDAs, estoppels, MOLs, amendments, notices, rent commencement certificates, as needed.
High School Diploma or GED, required
Associates Degree or BA/BS, preferred
2 years of proven legal experience with a corporation, law firm, government agency, or similar enterprise, required
Humble, hungry, and smart, required
Basic understanding of privilege, confidentiality, and unauthorized practice of law, required
Basic knowledge of law office operations, practices, and procedures, required
Strong verbal and written communication skills for interactions with attorneys, paralegals, administrative staff, and business partners, required
Strong attention to detail and organizational skills, with the ability to prioritize work and respond to multiple demands while meeting time sensitive deadlines, required
Ability to project manage and balance working within the team environment, required
Proficiency in team collaboration and the ability to deliver and receive project and performance feedback, required
Efficiently and effectively work at a high level without direct supervision with work product accountability, required
Ability to acknowledge and comply with all corporate policies and procedures, required
Ability to develop systems, processes, and procedures, required
Intermediate experience utilizing standard office technology including Google Suite, Microsoft Suite, Teams, Smartsheet, etc, required
Exposure to real estate development and transactions including Build-to-Suit,
Ground Leases, SNDA, Estoppel, and exclusivity issues, lease renewals and amendments, due diligence, memorandums, title and survey review, environmental reports, preferred
This role is located in Tempe, Arizona. This position is required to be in office 4 days per week (Mon-Thurs); Fridays are optional remote work days.
Manage the property management inbox and direct assignments.
Review and process lease options renewals and document into Lucernex.
Manage property management matters including disputes and defaults directly with Landlord.
Facilitate resolution of property management matters with other departments including facilities, accounting, real estate and construction.
Draft documents, letter agreements and other ancillary documents for opened Shops.
Coordinate approvals of traffic management plans from internal business partners with landlords and municipalities, including processing parking leases as needed.
Organize, maintain and manage the storage and documentation of ancillary lease documents in the drives system of record (Lucernex).
Process approvals and final execution of ancillary lease documents via LawVu and Docusign.
Distribute fully executed ancillary lease documents to internal stakeholders.
Track the statuses, tasks, and deadlines for property management matters.
Communicate with internal business partners, landlords and outside counsel regarding lease timelines, documents and status.
Ship and mail documents as needed.
Support management of all Legal Department email inbox(es) and calendar(s), applicable matter creation, and distribution of related requests
Intake and facilitation of contracts, documents, projects, and matters
Work closely with the paralegal, attorney, and administrative staff on the timely and effective distribution of all incoming legal mail and emails, including the handling of service of processing communications, as directed by attorneys
Schedule team related meetings, draft and distribute agendas, and capture notes and action items for dispersal to meeting attendees
Support management and processing of invoices
Manage Legal Department outgoing shipping and mailing requests
Organize and file all legal documents
Assure retention and organization of legal real estate records
Keep files organized and up-to-date and adhere to established filing and naming protocols
Provide detail focused and proactive support to paralegal and attorney staff in their efforts to effectively serve business partners and external teams
In-Office Environment: Must be able to work in a busy, crowded, and loud office with frequent distractions and interruptions
Must be able to collaborate in-person with occasional impromptu in-person meetings
Office Conditions: Adaptability to typical office conditions, which may include exposure to air conditioning, heating, artificial lighting, and varying noise levels
Mobility: Ability to sit, stand, reach, twist, stretch, and work at a desk for long stretches. Must be able to occasionally move or lift office items up to 25 pounds
Hearing Requirements: Hearing must be sufficient or correctable to ensure clear understanding of spoken information, including participating in virtual meetings and phone calls. Use of hearing aids or other assistive devices is acceptable if needed.
Reading and Writing Proficiency: Ability to read and write in English is essential for processing documents, drafting reports, and following up on necessary actions. Proficiency in written communication is required to handle job-related tasks effectively.
Vision Requirements: Vision must be adequate or correctable to perform essential job duties, such as reading documents on a computer screen and using other visual tools. Use of corrective lenses or other measures to meet visual requirements is expected if needed.
Technology Proficiency: Must be proficient in operating a computer and other office productivity tools such as printers, scanners, and collaboration software.
Effective Communication: Must possess strong verbal and written communication skills to interact effectively with team members, clients, and other stakeholders via email, video conferencing, and other in office communication tools.
