Overview
Join our dynamic team as an Office Sales and Administrative Specialist, where your energy and organizational skills will drive our office operations forward! In this vital role, you’ll be the friendly face at the front desk, manage essential administrative tasks, and support sales initiatives to ensure smooth daily functions. Your proactive attitude and attention to detail will help create a welcoming environment for clients and team members alike. This paid position offers an exciting opportunity to develop versatile office skills while contributing to a vibrant workplace.
Responsibilities
- Greet visitors and clients professionally at the front desk, providing exceptional customer service with friendly phone etiquette.
- Manage multi-line phone systems efficiently, directing calls accurately and promptly.
- Handle data entry, filing, and document proofreading to maintain organized records and ensure accuracy across all communications.
- Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings using Google and Microsoft Office tools.
- Assist with bookkeeping and invoicing using QuickBooks, ensuring timely payment processing and financial record keeping.
- Provide clerical support including copying, scanning, and maintaining filing systems for easy retrieval of documents.
- Support customer service efforts by responding to inquiries via phone or email, offering helpful solutions and information.
Qualifications
- Must have a valid driver's license and reliable transportation.
- Proven office experience with strong organizational skills and proficiency in Microsoft Office (Word, Excel, Outlook).
- Excellent computer literacy including Google applications and multi-line phone systems.
- Bilingual ability is a plus (but not necessary) for serving diverse clients effectively.
- Demonstrated clerical experience with attention to detail in proofreading and filing.
- Strong time management skills with the ability to prioritize tasks efficiently.
- Previous personal assistant or administrative support experience is advantageous.
- Exceptional phone etiquette and customer support skills to foster positive interactions.
Join us in a role where your enthusiasm fuels our success! We’re dedicated to creating a supportive environment that values your contributions while offering opportunities for growth in office management, sales support, and administrative excellence.
Pay: $14.00 - $16.00 per hour
Benefits:
- Employee discount
- Flexible schedule
- Paid time off
Work Location: In person
