Position Summary
The primary responsibility of the Administrative Assistant (AA) will be to work closely with the firm’s Wealth Advisors and associates to ensure every client interaction is handled with precision, professionalism, and warmth. You’ll coordinate meetings and reports, assist with ongoing task management for the Firm, and maintain communication between clients, advisors, and custodians.
This position is ideal for someone who thrives in a detail-oriented environment and takes pride in supporting meaningful client relationships. You’ll play a helpful role in providing families, business owners, and professionals gain confidence and clarity in their financial lives.
They will be required to have a strong attention to detail, a high degree of accuracy, and be able to work efficiently in a highly dynamic work environment.
Key Responsibilities
Client Service & Support
· Assist with creating client meeting agendas, assembling reports, and preparing supporting documentation.
· Track client documents for investment accounts and insurance contracts, new accounts, transfers, and change requests.
· Deliver outstanding client service through timely communication and follow-up.
· Run performance reports and organize meeting packets for advisor reviews.
· Coordinate scheduling, send meeting reminders, and manage Zoom links and calendar invites.
Office Administration
· Maintain organized electronic filing of documents and client items.
· Order and manage office supplies, mail, and general office upkeep.
· Maintain spreadsheets and regular logs for office and building maintenance.
· Support the advisor team with administrative tasks and follow-ups from post-meeting action items.
Marketing & Event Coordination
· Assist in the creation and distribution of client newsletters and mailings.
· Help plan and execute client appreciation events, educational workshops, and webinars.
Job Type: Full-time
Pay: $50,000.00 - $58,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
Experience:
- Administrative: 5 years (Required)
Ability to Commute:
- Tucson, AZ 85712 (Required)
Work Location: In person
