Accounting Assistant - Construction Industry
Position Type: Full-Time, In-Person (Lutz, FL)
Position Summary
We are a fast-growing construction company committed to delivering high-quality projects and excellent service. As we are expanding, we’re looking for a reliable, detail-oriented accounting assistant with contracts experience to support business running smoothly.
Role Overview:
We need a hardworking, proactive accounting assistant with a positive attitude who thrives in a collaborative environment. You will handle day-to-day accounting tasks and support the management team with financial reporting. This role is perfect for someone organized and dependable.
Key Responsibilities
Accounting & Finance Responsibilities
Accounts Receivable
- Prepare and submit monthly AIA progress billings (G702/G703 forms)
- Prepare customer package including COIs.
Job Costing & Project Accounting
- Assist in WIP (Work-in-Progress) reporting
General Accounting
- Vendor relationships - Complete vendor applications.
- Complete Vendors subcontractors’ agreements.
- Accounts Payable (Enter vendor invoices in QuickBooks Online)
- Accounts Receivable reconciliation
Contract Preparation, Document Management & Control
- Review contract language to ensure accuracy, completeness, and consistency with project requirements
- Incorporate revisions from internal stakeholders and external partners using Track Changes
- Ensure all final documents are properly formatted, clean, and execution-ready
- Organize and manage contract logs, ensuring all agreements are current and easily accessible
Required Qualifications
- Associate degree in accounting or business administration
- 3+ Recent years of accounting construction experience
- Experience with job costing in construction environment (required)
- Proficiency in QuickBooks Online (required)
- Advanced Excel and Word
- Experience preparing, drafting and redlining contracts
Note:
Candidates are required to complete a skills assessment – Excel and word documents.
Employment is contingent upon successful completion of a background check and submission of at least two professional references from the most recent employers.
Core Competencies
- Exceptional attention to detail and accuracy
- High level of professionalism and communication
- Ability to manage multiple competing priorities
- Strong communication skills due to interaction with commercial customers
- Analytical thinking
- Organized and process-driven
- This position requires maintaining a clean, well-groomed, and professional appearance appropriate for a client-facing construction environment
- Comfortable working in a fast-paced construction environment
Required Experience (Construction- Trades)
- Experience working in electrical or trades / specialty contracting
Why This Role is Important
This position supports:
- Accurate job profitability tracking
- Timely and compliant billing
- Vendor coordination and support.
This role serves as a bridge between operations, finance, and workforce management.
Questions:
How many years of QBO do you have?
How do you stay organized and manage priorities in a fast-growing environment?
Compensation: Starting at $28.00 per hour - DOE
Full-time employees are eligible for benefits including:
- Health Insurance
- Dental Insurance
- Vision Insurance
- Paid Time Off (PTO)
Equal Opportunity Employer
We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
Pay: $28.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Application Question(s):
- What is your current zip code?
Experience:
- QuickBooks: 3 years (Preferred)
- Construction : 3 years (Preferred)
Work Location: In person
