About the Role
Quarra Stone Company is seeking a Personal Assistant to provide comprehensive support to our President & Owner. This is more than a traditional administrative position. We are looking for someone who enjoys becoming involved in the business, understands the bigger picture, anticipates needs before they arise, and takes ownership of making things happen.
The ideal candidate is someone who naturally thinks several steps ahead, builds strong relationships, and becomes a trusted partner who helps maximize the President’s effectiveness both professionally and personally.
Primary Responsibilities
Executive & Personal Support
- Serve as a trusted partner to the President & Owner in both professional and personal matters.
- Coordinate and manage the President’s calendar, balancing business priorities with personal commitments.
- Coordinate appointments, meetings, and daily schedules while anticipating conflicts and adjusting priorities as needed.
- Handle incoming communications, filter and prioritize messages, and respond as needed.
- Handle confidential information with the highest level of professionalism and discretion.
- Maintain organized physical and electronic filing systems for easy document retrieval.
- Run personal and business errands as required.
- Coordinate lunch daily.
Travel Coordination
- Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.
- Prepare detailed travel itineraries and anticipate travel-related needs before departure.
- Adjust travel arrangements quickly when schedules change.
Client & Visitor Coordination
- Serve as a professional point of contact for clients, business partners, and guests.
- Coordinate visits to ensure every detail is planned and executed seamlessly.
- Prepare meeting materials and ensure meeting spaces are organized and ready.
- Transport clients and other guests to and from airport and other accommodations as requested.
Meeting & Event Coordination
- Coordinate internal and external meetings from planning through follow-up.
- Attend meetings and events as requested.
- Assist with company events, customer visits, employee functions, and other special events.
Organization & Project Support
- Track projects, priorities, and follow-up items to ensure nothing falls through the cracks.
- Research information, gather details, and provide recommendations to support decision-making.
- Take ownership of assigned responsibilities from start to finish.
What We’re Looking For
The ideal candidate is someone who:
- Naturally thinks ahead and anticipates what needs to happen next.
- Takes ownership rather than waiting for direction.
- Wants to understand the “why”, not just complete the tasks.
- Is highly organized while remaining flexible when priorities change.
- Is personable, approachable, and professional when interacting with clients and employees.
- Is comfortable supporting both business and personal matters.
- Communicates clearly and confidently with people at all levels.
Qualifications
- Previous experience supporting a business owner, executive, or senior leader preferred.
- Exceptional communication and interpersonal skills.
- Strong organizational and time management skills.
- High level of professionalism and ability to handle confidential information with discretion.
- Proficiency with Microsoft Office and standard business technology.
- Experience coordinating travel, especially international travel is preferred.
- Ability to work the hours of 8:00-5:00 Monday through Friday with the ability to work outside of these hours as required to accommodate business and client needs.
This position is ideal for someone who wants to become a trusted partner rather than simply an assistant. Success in this role comes from being involved, understanding the business, anticipating needs, solving problems, and taking ownership of the details that allow the President & Owner to focus on leading the company.
Pay: From $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
