Job Overview
Armanino Foods is seeking a detail-oriented and highly organized Accounts Payable Specialist to join our Finance & Accounting team in Pleasanton, California. This role is responsible for the accurate and timely processing of vendor invoices, payment preparation, vendor account reconciliation, and support the month-end close activities. The ideal candidate has strong Sage X3 experience, exceptional attention to detail, and enjoys working in a fast-paced manufacturing environment.
This position plays a critical role in maintaining positive relationships with our vendor and business partners, ensuring compliance with internal controls, and supporting continuous process improvements within the Accounts Payable function.
Duties
- Accounts Payable Operations
- Process high-volume vendor invoices accurately and efficiently.
ERP, Financial Reporting & Month-End Close
- Utilize Sage X3 (or comparable ERP system) to process invoices and research transactions.
- Maintain accurate vendor master data.
- Prepare Accounts Payable aging reports and reconciliation schedules.
- Assist with period-end close activities, including accruals and invoice cutoff procedures.
- Provide Accounts Payable reporting to support cash flow forecasting.
- Assist with internal and external audit requests by providing supporting documentation.
Process Improvement & Compliance
- Identify opportunities to improve efficiency, reduce manual processing, and increase accuracy.
- Support invoice automation initiatives and electronic approval workflows.
- Participate in ERP enhancements, testing, and implementation projects.
- Draft and maintain Accounts Payable procedures and documentation (SOPs).
- Assist with vendor onboarding, W-9 collection, vendor maintenance, and Form 1099 reporting.
- Perform two-way and three-way invoice matching with purchase orders and receiving documentation.
- Review invoice coding, approvals, pricing, quantities, and supporting documentation for accuracy.
- Resolve invoice discrepancies by partnering with, Operations, Finance, and vendors.
- Prepare and support weekly ACH, wire, and check payment processing. Promptly apply payments once processed.
- Reconcile vendor statements and proactively manage outstanding balances.
- Respond professionally and promptly to vendor and internal inquiries.
- Maintain organized electronic records and supporting documentation in accordance with company policies.
- Work with the supervisor to strategize payment runs.
- Ensure compliance with company internal controls and approval requirements.
Required Qualifications
- 3+ years of Accounts Payable or general accounting experience.
- Experience processing high-volume invoices in a U.S.-based business.
- Hands-on experience with Sage X3 or another ERP/accounting system.
- Strong understanding of:
- Two-way and three-way matching
- Invoice coding
- Vendor reconciliations
- Internal controls
- Basic accounting principles
- Intermediate to advanced Microsoft Excel skills, including:
- Pivot Tables
- XLOOKUP/VLOOKUP
- Basic formulas and data analysis
- Excellent organizational skills with exceptional attention to detail.
- Strong written and verbal communication skills.
- Ability to prioritize multiple deadlines while maintaining accuracy.
- Demonstrated ability to work independently while collaborating effectively across departments.
Preferred Qualifications
- Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- Experience in manufacturing or food production environments.
- Experience with inventory-based accounting.
- Knowledge of Accounts Payable automation software.
- Experience supporting month-end close and account reconciliations.
- Familiarity with 1099 reporting and vendor compliance.
- Experience working within public company or SOX-controlled environments.
Compensation
Estimated base salary: $36-$40 per hour, plus annual bonus opportunity. Actual compensation will depend on experience, qualifications, and business needs.
Why Join Armanino Foods?
At Armanino Foods, you'll be part of a collaborative team committed to quality, operational excellence, and continuous improvement. We offer the opportunity to make a meaningful impact within a growing food manufacturing company while working alongside dedicated professionals who value teamwork, accountability, and innovation.
Pay: $34.00 - $40.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Application Question(s):
- Have you processed high-volume invoices?
Experience:
- full cycle accounts payable: 1 year (Preferred)
Work Location: In person
