o Work closely with department grant managers to support various projects and grant funded programs.
o Assist with the preparation and timely submission of grant related reports and.
o Maintain grant-related supporting materials and documentation.
o Review financial data and monitor grant budgets, work with the grant accountants and program staff to track grant related spending, helping to ensure budgets are spent appropriately.
o Work with program staff to coordinate implementation of grant activities and ensure deliverables are met in a timely manner.
o Act as the liaison with funders, maintaining positive funder relations and ensuring the appropriate flow of information and data.
o Coordinate grant compliance documentation and assist with internal grant setup, contract amendments, reimbursement requests and reporting through funder-specific systems and online portals.
o Assist with the coordination of grants management efforts to streamline and improve grants management processes, including maintenance of the SharePoint Active Grants List, correspondence with all grant managers with regard to grant management resources and responsibilities and development of additional resources for grant management efficiency.
o Generate demographic and clinical reports using Institute electronic health record (EHR) reporting system.
o Support grant proposal and renewals development process as needed; coordinate contributions from multiple staff members, and ensure that proposals are completed on time.
o Collaborate with Planning and Development Staff on projects, and assist where needed, including: UDS reporting and data mapping/analysis, AHEC, coordinating Advocacy Week and other projects.
o Assist in writing, editing, and/or proofreading various written materials produced by the department or for the grant management team.
Skills
o Excellent organization skills and attention to detail
o Exceptional written and verbal communication skills
o Ability to make informed and timely decisions, and use sound judgment to prioritize actions
o Ability to work independently and juggle several projects at once with a spirit of flexibility and a positive outlook
o Ability to build internal and external relationships in order to achieve results
o Ability to learn and work with various databases
o Strong and enthusiastic collaborator
o Occasional flexibility in schedule, when required by project; including willingness and ability to travel to various organizational sites;
o Strong analytic abilities; interest and ability to quickly digest complex information; comfortable working with new “content areas” on a regular basis;
o Strong computer skills, including knowledge of Microsoft Office Suite, particularly Microsoft Excel and PowerPoint
Experience
o Bachelor degree plus 1 year work/internship experience required OR 3 - 5 years related work experience required
o Interest in health care and human services a must; experience in the field a plus
Please note: this position is hybrid, however, onsite work related to grant management (such as grant-related audits, funder site visits) will be required at our Harlem headquarters and other locations. We are recruiting from the tri-state area only with the expectation that all applicants will be willing to present for onsite work as job requirements demand.
The Institute for Family Health (Institute) is a non-profit organization committed to providing health services to medically underserved communities. The Institute operates 29 full and part-time health centers throughout the Bronx, Manhattan, Brooklyn and the Mid-Hudson Valley region of New York State.
The Associate Grants Manager role includes management of a diverse portfolio of projects, ranging from program implementation to grant reporting, financial monitoring, reimbursement requests, and vouchering, while assisting with the grant management process. This position is within the Institute’s Planning and Development Department whose functions include assisting with external communications, project management, grant writing and other special projects, as needed.
