Job Summary:
Spherion Naples is seeking a detail-oriented, professional, and highly organized Legal Secretary and Junior Office Administrator for a premier opportunity in Palm Beach Gardens, FL. This dynamic role is ideal for an accomplished administrative professional looking to take the next step in their career by balancing legal support with foundational office management duties. This position offers a fantastic chance to foster long-term career growth while ensuring an elite legal team stays operating at peak efficiency.
The chosen candidate will step into a multi-faceted environment, directly supporting two attorneys with administrative tasks while simultaneously guiding on-site leadership for office procedures, compliance, and facilities. Offering competitive compensation, exceptional benefits, and a generous paid time off package, this role is designed to empower a dedicated professional to thrive and reach a better place in their career.
Responsibilities:
Attorney Support: Provide comprehensive administrative backing for two dedicated attorneys, including daily entry of billable hours.
Client & Meeting Coordination: Manage client communication, coordinate schedules, prepare for upcoming meetings, and administer Notary Public services.
Document Preparation: Draft foundational estate planning documents, such as Power of Attorney, Power of Attorney Revocations, Advance Directives, HIPAA Authorizations, and Guardians Designations, along with building comprehensive post-execution binders.
Facilities Management: Act as the on-site coordinator for office leases, utilities, physical facilities, furniture maintenance, and equipment leasing or repairs.
Office Leadership: Oversee support staff queries regarding office efficiencies, policies, and procedures, ensuring a steadfast commitment to client confidentiality and strict ethical standards.
Event Assistance: Support the coordination of client seminars, professional advisors receptions, dinners, and special office celebrations.
Preferred Skills:
A Business Administration degree is preferred.
Prior experience within a Trust and Estate practice is highly beneficial.
Proficiency with legal and administrative software solutions such as Aderant, Time Expert, Adobe Acrobat, and the Microsoft Office suite.
An aptitude for quickly picking up and mastering new internal software applications.
Required Skills:
Proven experience successfully managing an office environment and its core functions.
Exceptional organizational skills, a strong foundational work ethic, and sharp attention to detail.
Strong verbal and written communication skills.
Demonstrated ability to prioritize tasks, multitask, work independently under pressure, and manage a full workload efficiently.
Pay: $75,000.00 - $90,000.00 per hour
Work Location: In person
