Job Summary
We are seeking a dynamic and highly organized Front Office Coordinator to serve as the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and ensuring smooth administrative workflows. The ideal candidate will demonstrate strong communication skills, technical proficiency, and an energetic approach to multitasking. As a key member of our team, you will facilitate efficient office management, support client interactions, and uphold a professional environment that reflects our commitment to excellence.
Duties
- Greet visitors, clients, and vendors with professionalism and warmth, ensuring a positive first impression.
- Manage multi-line phone systems, directing calls accurately and courteously while taking detailed messages when necessary.
- Maintain appointment calendars, schedule meetings, and coordinate conference room bookings to optimize office productivity.
- Handle data entry tasks with precision using spreadsheets, Microsoft Office applications, Google Workspace, and QuickBooks for basic bookkeeping.
- Oversee office supplies inventory, order necessary materials, and ensure the workspace remains organized and efficient.
- Support administrative functions such as filing, proofreading documents, and managing correspondence through word processing and email communication.
- Assist with clerical duties including document preparation, client communication, and maintaining accurate records for office operations.
Skills
- Proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and productivity software.
- Strong computer literacy with experience in data entry, filing systems, and technical proficiency in office management tools.
- Excellent phone etiquette with experience operating multi-line phone systems and providing exceptional customer support.
- Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members.
- Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
- Previous experience in front desk or administrative roles within medical or dental offices is preferred.
- Knowledge of QuickBooks for bookkeeping purposes is a plus; familiarity with calendar management and time management techniques is essential.
Join us as a Front Office Coordinator to be the friendly face that keeps our office running smoothly! Your energy, attention to detail, and proactive approach will contribute significantly to our welcoming environment and operational success. We value your skills in customer service, technical proficiency, and organizational excellence—making this an exciting opportunity for those eager to make a positive impact every day!
Pay: $19.00 - $21.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance
Work Location: In person
