Position Title
Associate Director, Sponsored Programs
Position Type
Full Time Regular
Annual Schedule
12 months
Expected Work Schedule
Standard
Anticipated Days
Monday - Friday
Anticipated Hours
8:00 a.m. - 5:00 p.m. with occasional overtime
Anticipated Hours per Week
40
Work Location
A-B Tech Main Campus
Job Description Summary
The Associate Director of Sponsored Programs reports directly to the Director of Sponsored Programs and works closely with members of the Foundation team; and is responsible for post-award administration of awarded grants and contracts through close-out.
Duties
1. Serves as the primary point of contact for principal investigators (PIs) and project directors (PDs) for post-award support and administration. Leads and coordinates the post-award support team and post-award functions, including grant kick-off meetings, to ensure all project stakeholders clearly understand the scope of work, terms and conditions, budget requirements, roles and responsibilities, reporting expectations, and compliance obligations at the start of each funded project. Provides effective day-to-day management of all college grant-funded projects, including monitoring deliverables, tracking budgets, overseeing evaluation activities, providing training, generating compliance reports, technical assistance, and assisting grant project personnel with workload needs as appropriate.
2. Ensures that all financial and procurement activities on sponsored programs are in compliance with applicable federal, state, and sponsor applicable rules and regulations. Ensures grant documentation is accurate, accessible, and stored in the College’s grants management system; coordinates the dissemination of contract terms, budget codes, and implementation procedures, and establishes monitoring and reporting protocols aligned with sponsor requirements.
3. Develops and reviews grant agreement contracts and makes recommendations to the Director of Sponsored Programs for signature and/or edits. Works with the Director of Sponsored Programs to develop and implement college policies, guidelines, standards, procedures, and communication systems to provide internal controls over award activities and expenditures to ensure compliance. Provides guidance during proposal development to ensure that proposed grant terms, budgets, and activities comply with institutional policies, sponsor requirements, and applicable regulations. Reviews proposals for potential compliance risks and alignment with contractual obligations.
4. Researches and analyzes existing, emerging, and new legislation and regulatory requirements of various government funding agencies to ensure A-B Tech’s compliance with requirements governing grant-funded projects. Leads efforts to identify best practices as well as gaps and inefficiencies in A-B Tech’s grants administration to ensure a high standard across the organization.
5. Develops and maintains a Sponsored Programs SharePoint site to provide the campus community and stakeholders with centralized access to information about Sponsored Programs, including roles and responsibilities, key steps in the grant development process, resources, policies, procedures, and guidance to support effective grant management and compliance.
6. Conducts assessment and monitoring of partnership/subcontractor/sub-recipient agreement goals, progress, and compliance; Leads the college’s efforts in preparing for and responding to agency monitoring visits, external audits, or other cross-site evaluations requiring a review of project documentation and practices. Ensures on-time and accurate submission grant reports. Develops and updates grant management and compliance reports to senior leadership.
7. Working with the Director of Sponsored Programs and the Executive Director of College Advancement develops and maintains relationships within the A-B Tech community, with external sponsors, both federal and non-federal, and federal, and with other key stakeholders as required. Represents and speaks on behalf of Sponsored Programs to internal and external audiences at meetings and events as required.
8. Contributes to the College Vision, Mission, Values, and RISE statement.
9. Supports workforce diversity in all its aspects.
10. Performs other duties as assigned.
Minimum Requirements (Applicant must meet all of the minimum requirements)
1. Bachelor’s degree
2. Three years of full-time or equivalent experience in donor compliance and project management.
3. Experience working with humanitarian and development donors.
Preferred Qualifications
1. Master’s degree
2. Experience working in higher education.
3. Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language.
Special Instructions to Applicants
Applicant Should:
1. Read the following before submitting the Application:
- Application Selection Process
- Technical Support Tips
2. Upload Required Documents:
-
When applicable, upload the relevant transcript that correlates to the degree requirement in the minimum requirement or preferred qualifications with in the job posting. The transcript must show the individual courses taken and the degree that is conferred or awarded.
PLEASE NOTE: DIPLOMAS OR A COPY OF DEGREE IS NOT ACCEPTABLE INSTEAD OF TRANSCRIPT
If selected for hire:
If selected for hire, official sealed transcripts from an institution accredited by an accrediting agency recognized by the US Department of Education are required to be received a minimum of two business weeks before the first day of work.
- Transcripts outside of the United States, must be accompanied by an evaluation completed by a NACES recognized agency and received by Human Resources at least two weeks prior to the first day of work.
PLEASE NOTE: FAILURE TO COMPLY MAY RESULT IN THE WITHDRAWAL OF THE JOB OFFER.
Why Should I Work at A-B Tech?
A-B Tech is nestled in the mountains of Western North Carolina and has served as the region’s premier two-year college since our establishment in 1959.
With four locations, the College service area includes Buncombe and Madison Counties. We are a family of approximately:
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10,000 curriculum students
- 14,000 continuing education students
- 1,100 faculty & staff
We offer an array of programs to meet local workforce needs which culminate in:
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71 degrees
- 30 diplomas
- 122 certificates
A-B Tech is indicative of the modern comprehensive community college – providing innovative educational programming and collaborative community development.
If you are dedicated to student and community success, then we invite you to explore employment opportunities at A-B Tech. We hope you will consider joining the A-B Tech Trailblazer family!
A-B Tech Welcoming Culture (R.I.S.E)
A-B Tech commits to demonstrating an inclusive and welcoming culture of Respect, Integrity, Support, and Equity for Everyone.
This is evident by our RISE Committee, the Trailblazer RISE Award, and annual RISE projects including the Welcoming Classroom, Appreciative Advising, and more!
A-B Tech is looking for:
A person who shares our commitment to sustaining a workplace that offers equal employment opportunity for applicants and employees without discrimination based on race, color, national origin, citizenship, religion, sex, sexual orientation, gender identity or expression, pregnancy, disability genetic information/medical history, age, and/or veteran/military status. In addition, the College prohibits discrimination based on any characteristic or condition protected by law, but not specifically mentioned here.
