As a Payroll Specialist, you will be in the administration group processing weekly payroll and will interface with all departments within Quality Electric Inc.
A Payroll Specialist must be motivated, a self-starter, have strong analytical and problem-solving skills, show initiative, and willingness to adapt to constant changes. You are a representative of our company and expected to always dress appropriately as well as exhibit professional conduct.
All employees are expected to balance individual responsibilities while contributing to building a positive team spirit the “Quality Way”.
A payroll specialist will help oversee the organization’s payroll functions, ensuring payroll is processed accurately, and on time to meet deadlines. Ensuring compliance with state and government regulations so a strong knowledge of payroll is highly preferred.
Job Summary:
This document reflects QEI’s best effort to describe the essential function and qualifications of this position. The content of this document is not intended to be an exhaustive list of all responsibilities, duties and skills required of the individual position. Duties and responsibilities include but are not limited to:
· Ability to handle confidential information is paramount
· Leading and managing a team of payroll specialists or clerks, providing guidance, training, and support as needed
· Developing and implementing payroll policies, procedures, and best practices to ensure accuracy, efficiency, and compliance with relevant laws and regulations
· Identifies and recommends updates to payroll processing software, systems, and procedures
· Direct the preparation of payroll related documents
· Overseeing the processing of payroll for all employees, including calculating wages, salaries, overtime, and deductions
· Oversees compliance with statutory reporting and filing requirements
· Managing employee benefits program and coordinating deductions for health insurance, retirement plans, and other benefits
· Resolving complex payroll issues and discrepancies, and providing guidance to the payroll team on problem solving techniques
· Prepare relevant weekly, monthly, quarterly and year-end reports.
· Prepare year-end W2’s
· Ensuring accurate calculation of federal income tax withholding from employees’ wages
· Calculating and remitting the employer’s portion of Social Security and Medicare Taxes
· Completing and filing Form 941 by the required deadlines, which are typically quarterly (every 3 months)
· Ensuring compliance with IRS regulation and guidelines regarding Form 941 reporting and payment
· Keeping up to date with changes in payroll laws, regulations, and technology and implementing necessary updates or changes to payroll systems and processes
· Identifies and recommends updates to payroll processing software, systems, and procedures
· Support all internal and external audits related to payroll
· Direct the preparation of payroll related documents
· Review and improve payroll policies and procedures
· Oversee the maintenance of current employee data systems
· Ensure all payroll information and records are maintained in accordance with statutory requirements
· Interpret new legislation impacting payroll
· Manage and resolve issues relating to payroll production
· Keep up to date on all local unions’ contract changes
· Print and issue pay roll checks
· Manage direct deposit program
· Process payroll by established deadlines
· Manage certified payrolls for all federal jobs
· Develop and maintain comprehensive employee records
· Track compliance with state and federal PTO programs
· Keep up to date on all changes to employee federal tax changes
Required Skills/Abilities:
- Extensive knowledge of the payroll function including preparation, calculating wages, reporting, payroll taxes as well as payroll laws and regulations
- Excellent organizational skills and attention to detail
- Strong analytical and problem-solving skills
- Proficient with Microsoft Office Suite or related software
- Proficient with payroll software
Education and Experience:
- Degree in accounting, Business Administration, Human Resources, or related field preferred
- Three to five years of related experience required
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift 15 pounds at times
Job Type: Full-time
Pay: $38.15 - $44.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Health insurance
- Paid time off
Work Location: In person
